EXECUTIVE ASSITSANT -Zachariah Capital Markets 253 views

Vacancy

ROLE

To provide critical and comprehensive support to the CEO. The incumbent should be able to provide highly professional and wide-ranging PA, administration, and project management support to the CEO. This position is often privy to confidential information and, as such, requires diplomacy and discretion.

Responsibilities 

– Act as the first point of contact for the CEO
– Manage the CEO’s email inbox to ensure all important communication
– Make administrative arrangements and plan for internal and external meetings and conferences
– Prepare correspondence, reports, memos, and presentation material as required, noting the need for accessibility in all documentation from all sources
– Forward plan with the CEO to ensure actions are completed and meetings are scheduled in the calendar
– Provide project support
– Develop and maintain the CEO’s paper and electronic filing and information systems
– Maintain a coordinated and up-to-date calendar for the CEO by determining the urgency and nature of requests, making necessary arrangements, and resolving time conflicts
– Organise and schedule meetings with employees and external stakeholders
– Review, research, summarize and relay information to the CEO
– Organise and keep track of all projects and files handled by the CEO
– Prepare meetings with the Board subcommittees, senior leadership, and management teams
– Be ready and prepared to play a designated support role to the Crisis Management Team
– Be responsible for processing expenses, credit card returns, and raising purchase orders and other finance-related duties as directed by the CEO
– Governance: Maintain all relevant lobbying information, capture the same across the organisation, and ensure that the organization meets its requirements under legislation
– Undertake specific areas of responsibility and special projects, as required, to support the CEO

Education

– Executive Secretarial and Office Management Qualification
– Project Management / Business Management Qualification a requirement
– Strong work tenure: 5 to 10 years of experience supporting Executives, preferably in the private sector
– Experience and interest in corporate finance or investment banking
– Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms