EXECUTIVE ASSISTANT – ZIMBABWE FOREIGN SERVICE INSTITUTE 365 views

VACANCY 

ZIMBABWE FOREIGN SERVICE INSTITUTE (Legal Officer & Executive Assistant)

Position: Executive Assistant x 2

Reports To: Director

Station: Harare (Zimbabwe Foreign Service Institute)

Duties and Responsibilities

• Manage and maintain the Director’s calendar, including scheduling appointments and meetings;

• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items;

• Handle incoming correspondence, emails, and phone calls, ensuring they are addressed promptly and professionally;

• Conduct research and compile data to prepare reports and presentations for the Director;

• Assist in the preparation of business documents, including reports, presentations, and proposals;

• Coordinate travel arrangements, including booking flights, accommodations, and transportation;

• Liaise with internal and external stakeholders on behalf of the Director;

• Maintain and organize confidential files and records;

• Provide administrative support to special projects as required;

• Perform general office duties such as ordering supplies and managing office equipment.

• Ensuring that office equipment and furniture is maintained.

Qualifications, Experience and Attributes

• • Diploma in Secretarial studies, Office management or equivalent;

  • Proven experience as an Executive Assistant or in a similar administrative role.

  • Strong organizational and time-management skills.

  • Excellent verbal and written communication skills.

  • Ability to handle confidential information with discretion.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);

  • Strong problem-solving abilities and attention to detail;

  • Ability to work independently and as part of a team;

  • Calendar Management amd meeting Coordination;

  • Confidentiality.