HARARE INSTITUTE OF PUBLIC HEALTH Centre Of Excellence In Public Health Informatics, Research And Training VACANCIES As we implement our approved new organogram, the following roles are available. While the positions are being widely advertised, HIPH staff will be given priority and are encouraged to apply for positions that best suit their profiles. EXECUTIVE ASSISTANT TO THE GROUP CHIEF EXECUTIVE OFFICER Reports To: Group Chief Executive Officer About the Position Harare Institute of Public Health (HIPH) invites applications from highly organised, proactive and discreet professionals for the position of Executive Assistant to the Group Chief Executive Officer. The successful candidate will provide high-level executive, administrative and governance support to the Group CEO, ensuring the efficient management of the Executive Office. The role requires a professional who can coordinate executive activities, manage confidential information, facilitate effective communication across the Group and ensure the timely execution of strategic priorities. The Executive Assistant will play a critical role in supporting decision-making by coordinating meetings, monitoring action points and maintaining effective engagement with internal and external stakeholders.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-07-28
Key Responsibilities
- Managing the Group CEO’s diary, appointments, meetings, travel arrangements and daily priorities.
- Coordinating Board, Executive Management and senior leadership meetings, including the preparation of agendas, reports, presentations and Board papers.
- Preparing professional correspondence, speeches, briefing notes, reports, memoranda and presentations on behalf of the Group CEO.
- Tracking strategic action points, deadlines and key deliverables, ensuring timely follow-up with relevant departments.
- Managing confidential documents, executive records and filing systems while maintaining the highest level of confidentiality and professionalism.
- Coordinating communication between the Group CEO, Board of Directors, business units, regulators, development partners and other key stakeholders.
- Supporting governance processes through the preparation and circulation of meeting documentation, resolutions and official records.
- Assisting in the coordination and monitoring of strategic projects across the Group’s education, healthcare, pharmaceutical and research portfolios.
- Coordinating executive events, official visits, stakeholder engagements and protocol arrangements.
- Monitoring key organisational deadlines, compliance requirements and executive commitments requiring the attention of the Group CEO.
- Providing administrative support that promotes efficiency, accountability and effective decision-making within the Executive Office.
Requirements
- A Diploma or Bachelor’s Degree in Business Administration, Management, Public Administration, Communications, Secretarial Studies or a related field from a recognised institution.
- A postgraduate qualification in Business Administration, Strategic Management or Project Management will be an added advantage.
- Professional training in Executive Administration, Corporate Governance or Office Management will be an added advantage.
- Proficiency in Microsoft Office and other executive productivity tools.
- A minimum of five (5) years’ experience in executive support, senior administration or Board-level coordination.
- Demonstrated experience supporting a Chief Executive Officer, Managing Director, Executive Director or another senior executive.
- Experience working within a multi-business or multi-site organisation, preferably in education, healthcare, pharmaceuticals or research.
- Proven experience handling confidential information, Board documentation and high-level stakeholder engagement.
- Experience in executive reporting, project coordination and governance administration will be an added advantage.
- Excellent executive administration and organisational skills.
- Outstanding written and verbal communication skills.
- High levels of integrity, confidentiality and professionalism.
- Exceptional planning, coordination and time management abilities.
- Strong attention to detail and ability to work accurately under pressure.
- Excellent interpersonal, stakeholder engagement and relationship management skills.
- Strong business awareness and sound judgement.
- Ability to manage multiple priorities simultaneously while maintaining high standards of service delivery.
- High emotional intelligence, discretion and commitment to excellence.
How to Apply
Apply by email: [email protected]
About the Company
The Harare Institute of Public Health (HIPH) is a dedicated educational institution focused on public health and healthcare insights. Operating primarily from Zimbabwe, HIPH extends its influence to contribute to healthcare excellence across the region and beyond. The Institute provides valuable educational content, exemplified by its official podcast, HealthShenanigans, which explores critical public health issues. HIPH aims to equip individuals and communities with the knowledge necessary to address contemporary health challenges. Through its commitment to education, HIPH plays a vital role in strengthening public health capacities within Zimbabwe.
Healthcare Education & Public Health Insights
Website: https://hiph.ac.zw/podcast
Frequently Asked Questions
What qualifications and experience are typically required for an Executive Assistant role in Zimbabwe?
A relevant diploma or degree in Administration, Secretarial Studies, or Business Management is usually essential, coupled with several years of proven experience supporting senior executives. Strong computer literacy, excellent communication, and organizational skills are also critical for success in this role.
What would be the common day-to-day responsibilities for an Executive Assistant to a Group CEO in a Zimbabwean institution?
Daily tasks often include managing the CEO's calendar, coordinating meetings, preparing correspondence, and making travel arrangements. You would also be responsible for handling confidential information, facilitating communication across departments, and drafting reports.
What are the key work culture expectations for an Executive Assistant in a Zimbabwean public institution like the Harare Institute of Public Health?
Punctuality, professionalism, and discretion are highly valued, along with a strong sense of responsibility and respect for organizational hierarchy. Adaptability, problem-solving skills, and the ability to work effectively with diverse stakeholders are also crucial.
What are the realistic career progression opportunities for an Executive Assistant in Zimbabwe?
With continued professional development and experience, an Executive Assistant can progress to Senior Administrator, Office Manager, or even take on project coordination roles. Further specialization in areas like HR or corporate communications is also possible with additional qualifications.
What typical employment benefits can an Executive Assistant expect from an employer in Zimbabwe?
Standard benefits generally include annual leave, sick leave, and contributions to a pension or provident fund. Many employers also provide medical aid coverage, although the specifics of the package will vary depending on the institution's policies.
What should I include in my application, and what do Zimbabwean employers look for in an Executive Assistant?
Ensure your application includes a well-structured CV and a cover letter tailored to the job description, highlighting your relevant experience and administrative skills. Zimbabwean employers value proven organizational abilities, meticulous attention to detail, discretion, and a strong work ethic.