Executive Assistant to the CEO – Africa Round Table 160 views

Job Summary

A leading organization, is looking for a highly organized, energized and seasoned professional, capable of operating effectively and discreetly in a very demanding, fast-paced environment to serve as the Executive Assistant to the CEO.

Duties And Responsibilities

Specifically, the incumbent will be responsible for the following tasks:
• Undertakes representational duties on behalf of CEO, to include serving as a first point of contact to the office of the CEO with an extensive network of contacts, both internal and external clients and officials.

• Manages the CEOs schedule by effectively prioritizing and resolving related time conflicts and competing demands.
• Plays a leadership role with respect to all issues related to administration, being accountable for the smooth operation of the office support work and related system,
• assuming primary responsibility for organizing and coordinating workflow
• Participate in all corporate activities.
• Assist in recruitment and selection, onboarding, coaching, mentoring, and training.
• Assess and evaluate the training needs for the company through the information and Learning Plans, and coordinates with other stakeholders as appropriate.
• Provides primary feedback to the performance evaluation of staff by providing primary input to their performance evaluation in liaison with the management.
• Effectively provides general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data, as needed.
• Independently responds to diverse inquiries and makes decisions when multiple courses of action are possible.
• Coordinates and monitors multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner.
• Acts as Secretary to the staff meetings and follows up with staff on key actions.
• Facilitates official processes, including signing ceremonies, ensuring that signing packages are properly presented and ready on the day of signing.

• Ensures adherence to administrative guidelines and overall quality of outputs
• Ensures quality of documents requiring the CEO’s approval and/or signature.
• Maintains effective operation of the Front Office, manages correspondence flow and specifically WBDocs/Records management.
• Keeps others informed by providing relevant information, reports or status updates.
• Prepares minutes of meetings, as required.

Qualifications And Experience

Degree in Secretarial studies or Business Administration. A Masters degree will be an added advantage Experience: At least two (2) years’ experiences in a reputable organization. Skills: Proficient in Computer Skills, ability to communicate effectively both orally and in writing, reception skills, ability to create, compose and edit written material, records maintenance skills and ability to maintain confidentiality of records and information. Administrative Assistant, consisting of CV with 2 contactable referees and certified copies of educational qualifications.