JOB PURPOSE
This position is responsible for the provision of secretarial and administrative support to the Personal Assistant to the Director General. It provides effective and courteous support or service to people contacting the Director General’s office and promotes a positive image of the organization.
The position reports to the Personal Assistant to the Director General.
DUTIES AND RESPONSIBILITIES
⦁ Manages all Office equipment in the Director General’s Office.
⦁ Liaises with the Personal Assistant to the Director General on sending out cards, gifts, and business invitations in order to develop and foster good relations with all POTRAZ’s stakeholders.
⦁ Handles incoming and outgoing calls for the Director General’s office to ensure that the Director General communicates with all stakeholders when appropriate.
⦁ Receives and diarises all requests for meetings, luncheons, workshops, and conferences which the Director General is supposed to attend to for adequate planning.
⦁ Receives and hosts visitors for the Director General’s office to ensure that there is a hospitable environment for the visitors and the Director General.
⦁ Briefs the Personal Assistant to the Director General on the Director General’s meetings, cancellations, postponements, and any other changes on diarised events to ensure rescheduling and planning of other meetings timeously.
⦁ Handles all confidential documents to ensure that they are stored safely and ensure that they are released on a need-to-know basis only.
⦁ Coordinates and ensures that all meetings are conducted at the agreed time in a smooth way without any disruptions.
⦁ Circulates/ Dispatches documents necessary in meetings e.g. minutes and agendas in liaison with the Personal Assistant to the Director General for adequate planning.
⦁ Liaises with Office Orderly for collection and dispatch of mail at any given time.
⦁ Photocopies and scans confidential documents for safekeeping for future reference and use by relevant personnel.
⦁ Binds documents for storage and safekeeping.
⦁ Sets meetings, identifies the venue for meetings, and makes preparations to avoid any disruptions during the meeting.
QUALIFICATIONS AND EXPERIENCE
⦁ A minimum of 5 “O” Levels including English Language and Mathematics with a grade of C or better.
⦁ National Diploma in Secretarial Studies
⦁ A degree in Office Administration added an advantage.
⦁ At least 5 years of working experience.
CHARACTERISTICS AND SKILLS
⦁ Good interpersonal and communication skills.
⦁ Good organizational and time management.
⦁ Unquestionable integrity.
More Information
-
Job Application Details
APPLICATION DETAILS
Applicants wishing to be considered for the above-mentioned positions should submit their applications
together with a detailed curriculum vitae including the following information:
Full Name (Surname first)
Position applied for
Qualifications/Experience
Certified copies of academic and/or professional certificates
All applications should be submitted to: the Director General, 1110 Performance Close,
Mt Pleasant Business Park, Harare, or P.O. Box MP 843. Mt Pleasant, Harare in an envelope
clearly marked "STAFF CONFIDENTIAL - APPLICATION FOR A VACANT POST - STATE POST BEING APPLIED FOR"
to reach the Director General OR email: [email protected] not later than 15 February 2023.
Please say that you got this job advertisement through Jobs Zimbabwe
- This job has expired!
Related Jobs
New Job Alert
Never miss a chance!
Let us know your job expectations, so we can find you jobs better!
Latest Tenders Update
Subscribe to get daily job updates in your inbox
Like us on Facebook
- (SRHR) Thematic Lead (2)
- Accounting (264)
- Accounts Clerks (1)
- Administrative (272)
- Agents (1)
- Agriculture (40)
- Agronomist (1)
- Anaesthesiologist (1)
- Apprenticeship (7)
- Artisans (4)
- Arts (2)
- ASSISTANT (2)
- Attachment (51)
- Audit Assistants (1)
- Auditing (17)
- Bank Tellers (1)
- Banking (18)
- Biotech (2)
- Bookkeeper (2)
- BURSAR (1)
- Business Development (76)
- Business Development Managers (1)
- Business management (57)
- Call Centre (1)
- Carpenter (1)
- Carpentry (6)
- Cashier (1)
- Catering (13)
- Chancellor (1)
- Chef (31)
- Chief Executive Officer (1)
- Civil Engineering (3)
- Cleaning (3)
- Clerk (5)
- College Intakes (1)
- Communications (55)
- Construction (50)
- Consultancy (50)
- Consultant (6)
- CONTRACTOR (1)
- Control & Instrumentation Specialist (1)
- Control Officer (1)
- Controller (1)
- Cooks (22)
- COORDINATOR (2)
- Copywriter (1)
- Customer Relations (1)
- Customer Service (14)
- Data Capturers (1)
- Data Entry (2)
- DEAN (1)
- Designer (35)
- Developer (12)
- Director (5)
- DREAMS District Lead (1)
- Driver (152)
- Earth Moving Operators (3)
- Economics (18)
- Education (54)
- Electrician (29)
- Engineering (286)
- Executive (62)
- Farming (23)
- Finance (532)
- Fireman (1)
- Food Monitors (1)
- Food Technology (8)
- Gardener (3)
- GENERAL HAND (4)
- General work (79)
- Geographical Information System (1)
- Geological Technician (1)
- geologist (4)
- Graduate Trainee (69)
- Graduate Trainees (17)
- Graphic Designer (14)
- Guards (1)
- Health & Safety (39)
- Health Care (43)
- Health Care (1)
- Health Officer (1)
- Hospitality (23)
- Hotel & Catering (28)
- HR (104)
- Human Resources (156)
- ICT (3)
- Industrial Attachments (5)
- Information Officer (1)
- Information Technology (311)
- Innovation Officer (1)
- Insurance (20)
- Intern (2)
- Internship (94)
- Invoicing and Cash Transfers Officer (1)
- IT (34)
- Journalism (20)
- Journeyperson – Originator (1)
- Kubatana Jobs (91)
- Lab Technician (16)
- Laboratory (1)
- Landscapers (1)
- Lawyer (1)
- Lecturer (3)
- Lectureship (3)
- Lecturing (77)
- Legal (75)
- LEGAL SERVICES (1)
- Librarian (9)
- Library and Information (1)
- Loan Officer (1)
- Loan Officers (3)
- Logistics Management (40)
- Machine Operator (1)
- Machinery (3)
- Machinist (1)
- Management (186)
- Manager (3)
- Manufacturing (8)
- Marketing (464)
- Mechanic (46)
- Mechanics (26)
- Media (31)
- Medical (61)
- Medical Laboratory Scientist (1)
- Medical Laboratory Technicians (1)
- Mining (58)
- Monitoring & Evaluation (34)
- Monitoring and Evaluation (26)
- NGO (554)
- Nurses (81)
- Nursing Training Intake (7)
- Operations (31)
- Others (8)
- PA (58)
- Pharmacists (11)
- PLANNING OFFICER (1)
- Plumbing (5)
- Procurement (131)
- Production (1)
- Production Manager (2)
- Program Coordinator (1)
- Program Director (1)
- Programmer (2)
- Project Assistant (1)
- Project coordinator (1)
- Project Management (84)
- Project manager (1)
- Protection and Accountability Officers (1)
- Protection Officer (1)
- PROVINCIAL HEAD (1)
- Public Relations (9)
- Purchasing (54)
- Quantity Surveyor (11)
- Real Estate (27)
- Receptionist (3)
- Registrar (1)
- REPORTERS (1)
- Research (32)
- Retail Management (10)
- Risk And Insurance (1)
- Risk Management (36)
- Rural and Urban Planning (8)
- Sales (463)
- SALES EXECUTIVE (1)
- Sales Representatives (3)
- Scientist (1)
- Secretarial (143)
- Security (59)
- Security Guards (1)
- SHE (28)
- Shop Assistants (1)
- Social Behaviour Change Advisor (1)
- Social Services (312)
- Software Engineer (2)
- Sports (8)
- Stores (32)
- STORES CONTROLLER (1)
- Supervisor (14)
- Supply Chain (19)
- Surveying (6)
- Tailors (8)
- Teachers' Training (5)
- Teaching (107)
- Team Leader (4)
- Technical (21)
- Technical Advisor (1)
- Technician (55)
- Tenders (1)
- Till Operators (1)
- Tourism (5)
- Tourism and Hospitality (35)
- Trainee (16)
- Training (4)
- Training Officer (1)
- Translator (1)
- Transportation & Logistics (22)
- Travel Agency (3)
- Travel and Tourism (12)
- Videographer (1)
- Waiter /Waitress (15)
- WASH (1)
- Weighbridge Operator (1)
- Welders (7)
- Wildlife (2)
- Workshop (1)
- Writer (3)