DESIGNATION: EXECUTIVE ASSISTANT
GRADE:P9
DUTY STATION:HEAD OFFICE
REPORTS TO:PROVINCIAL/ CHIEF PUBLIC PROSECUTOR/ ADMINISTRATION MANAGER
Person Specification
• A Diploma in Secretarial Studies HEXCO/ Diploma in
Office Administration (IAC) or equivalent.
• Fluent in English and any other vernacular language.
• Ability to communicate effectively and handle confidential information.
• Ethical, honest and responsible person.
• Highly Computer literate.
• Applicants must be 18 – 45 years of age
Key Duties and Responsibilities
1. Manage the office to enhance day to day operations.
2. Filing and indexing of all office documents.
3. Updating diary, arranging appointments and engagements.
4. Make travel arrangements and itineraries.
5. Office arrangement and organisation.
6. Organize and assist on Seminars, Workshops, Conferences and social events.
7. Preparing documents for meetings and interviews.
8. Recording all correspondence and referring the same to recipients.
9. Receiving incoming mail and correspondences.
10. Reception duties, receiving and entertaining visitors.
11. Handling telephone calls professionally.
12. Typing minutes, letters and correspondences.
13. Ensure that office equipment and furniture are maintained.
14. Ensure confidentiality and security of information.
15. Any other duties delegated.
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
Interested persons must deliver 4 (four) of their application letters together with certified copies of birth certificate, National Identity Document, educational certificates and transcripts, professional qualifications and detailed curriculum vitae. The application letter should clearly state the preferred Province of Deployment. Please note that only shortlisted candidates will be contacted. All applications should be addressed to The Secretary, National Prosecuting Authority of Zimbabwe, P. Bag CY7714 Causeway Harare, or delivered to 101 Kwame Nkrumah Avenue, Harare.
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