Job Description
Airports Company Of Zimbabwe (Private) Limited is looking for qualified candidates to fill the above-mentioned post.
DIVISIONAL SECRETARY to: Procurement Management Unit Internal Audit
Location: Head Office
Reports to: Head of Department
To maintain smooth secretarial and administrative services for the respective division.
Duties and Responsibilities
- Typing correspondences for everyone in the division and providing information on documents and making sure it is of high quality
- Receiving and making calls for the respective division personnel on queries and appointments.
- Filing, maintaining and controlling file movements, as well as creating files for day-to-day correspondences.
- Handling incoming and outgoing mail for the division.
- Making traveling arrangements for personnel in the division
- Diarising meetings for division.
- Taking minutes during meetings, typing and distributing them.
- Carrying out general office administration for the smooth running of the Corporate Services division.
- Making procurement and Stores requests for the division.
- Coordinating Office activities, events / functions, seminars and workshops for the division.
Qualifications and Experience
- 5 ‘0’ Levels including English Language
- Diploma in Secretarial Studies or Office Administration.
- At least 2 years working experience
- Computer literacy
- Demonstrated confidentiality
- Good customer services skills 1
- Well groomed
- Secretarial etiquette
- High level of communication skills
- Demonstrated organisational and administrative skills
- Demonstrated office management skills
- Ability to work under pressure with minimum supervision