Digital Records Assistant
The Digital Records Assistant will support the digitisation, management and preservation of organisational records, facilitating the transition of physical records into electronic systems while ensuring the integrity, security and accessibility of digital information.
Job Summary
- Type: full-time
- Location: Hwange
- Category: Records Management
- Closing Date: 2026-08-14
Key Responsibilities
- Digitise physical records by scanning, indexing and uploading records into the Electronic Document Management System (EDMS).
- Convert documents across various formats and ensure files are OCR-enabled.
- Maintain and update electronic records and repositories.
- Monitor record movement and process access and retrieval requests.
- Classify, tag and file electronic records according to retention and disposal schedules.
- Support the implementation and administration of the Electronic Document and Records Management System.
- Manage electronic records workflows.
- Uphold the security, integrity and accessibility of digital corporate records.
- Support internal and external audits by providing accurate and timely digital records.
Requirements
- Mature individual aged 25+ years.
- Strong analytical and problem-solving skills.
- Ability to maintain strict confidentiality of corporate information.
- Strong ICT aptitude and digital system orientation.
- Excellent attention to detail, accuracy, integrity and accountability.
- Good organisational and planning skills.
- Ability to adapt to emerging technologies and digital transformation initiatives.
- Degree or Diploma in Records Management, Information Management, Library and Information Science.
- Degree will be an added advantage.
- Minimum of 2 years’ experience in digital records management or electronic documentation management.
- Experience with EDRMS, SharePoint or similar document management platforms will be an added advantage.
- Experience in document scanning, indexing, metadata management and digital filing systems.
- Exposure to records digitisation projects and electronic workflow management will be an added advantage.
How to Apply
About the Company
Hwange Colliery Company Limited Holdings (HCCL Holdings) stands as Zimbabwe's foremost coal producer. This pivotal company contributes significantly to the nation's industrial base, leveraging its extensive mining operations. Beyond its core function, HCCL Holdings operates as a diversified industrial group. The group's portfolio includes substantial operations within the energy sector, underscoring its broad impact across Zimbabwe's economy.
Zimbabwe's anchor coal producer and diversified industrial group.
Website: https://hwangecolliery.co.zw/
Frequently Asked Questions
What qualifications or certifications are typically required for a Digital Records Assistant role in Zimbabwe?
A diploma or degree in Records Management, Information Science, Library Science, or Computer Science is often preferred. Relevant certifications in digital archiving or information governance can also be highly advantageous.
What are the common day-to-day responsibilities of a Digital Records Assistant in a Zimbabwean company?
You would typically be involved in digitizing physical records, indexing and classifying digital documents, and ensuring data integrity and accessibility within electronic systems. This includes managing document lifecycles and adhering to data retention policies set by the organization.
What should I know about the work culture and expectations for this role in a typical Zimbabwean corporate environment?
Professionalism, respect for hierarchy, and a strong work ethic are highly valued in Zimbabwean workplaces, especially in established companies. Punctuality, attention to detail, and the ability to work collaboratively within a team are also essential expectations.
What are the realistic career progression or growth paths for a Digital Records Assistant in Zimbabwe?
With experience, you could advance to roles like Records Officer, Senior Records Administrator, or Information Manager, often requiring additional training or specialization. Developing expertise in areas like information governance or data protection can also open up new opportunities.
What typical benefits, such as leave, medical aid, or pension, can I expect from a role like this in Zimbabwe?
Standard benefits generally include annual leave, sick leave, and possibly maternity/paternity leave as per Zimbabwean labor laws. Many employers also offer medical aid and a pension scheme, though specifics vary considerably by company.
What do employers in Zimbabwe typically look for when hiring a Digital Records Assistant, and what's the best way to apply?
Employers seek candidates with strong organizational skills, proficiency in relevant digital records software, and a good understanding of information management principles. Applications usually involve submitting a detailed CV and cover letter, often through an online portal or directly to the HR department.