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The Data Capture Clerk will be responsible for accurately capturing, verifying, updating and maintaining Council data in spreadsheets and computerized databases. The role includes checking source documents for accuracy, correcting inconsistencies, generating reports, maintaining records, performing data backups and ensuring compliance with the Council’s data confidentiality, integrity and security requirements. He/she will be reporting to the Registrar of the MDPCZ.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-07-31
Key Responsibilities
- Develop data entry forms or templates for MDPCZ thematic activities
- Participate in the development of the MDPCZ database
- Collate and enter personal data into the MDPCZ database
- Review all data for errors and report unusual findings to management
- Collect, and check accuracy of, information before entering data into software programs
- Scan and print documents required for data entry
- Work in line with privacy guidelines as dictated by Council Policy
- Generate system reports on information or summaries of all reports, complaints, and/or Health reports
- Ensure proper updates of captured data
- File and organise paperwork used to enter data into programs to keep a record of original documents
- Perform quality control on data generated by Council and report anomalies
- Create backups of Council data
- Capture research and accounts data from the source documents into spreadsheets or computerized databases
- Compute and verify the information for its accuracy before entering it into the computer
- Review data before input for errors, correct inconsistencies, and check the output
- Prepare and maintain reports, providing them when necessary, while also performing backup operations
- Comply with data integrity and Council security policies
- Maintain records or logbooks of all performed tasks
Requirements
- A degree in Statistics
- A diploma in Health Information Management systems will be an added advantage
- Strong competency in MS Office tools and data programs
- Able to maintain the confidentiality of all information
- Good organisational skills with the ability to focus on assigned tasks
- Must be willing to learn new skills
- Some experience with the use of basic office equipment such as scanners and fax machines.
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What are the typical qualifications, certifications, or education needed for a Data Capture Clerk role in Zimbabwe?
Most employers in Zimbabwe typically require at least 5 O-levels, including English and Mathematics, for a Data Capture Clerk position. Strong computer literacy, particularly in Microsoft Office Suite, and excellent typing skills are crucial. Some roles might prefer a relevant certificate in administration or information technology.
What are the common day-to-day responsibilities of a Data Capture Clerk in a Zimbabwean organization?
Daily tasks primarily involve accurately entering various forms of data into computer systems or databases from source documents. This includes verifying data for errors, maintaining data integrity, and organizing both physical and digital records. You would also ensure data confidentiality and adherence to organizational procedures.
What is the typical work culture and what are employers' expectations for a Data Capture Clerk in Zimbabwe?
Zimbabwean work culture values punctuality, professionalism, and a diligent work ethic, especially in administrative roles. Employers expect high levels of accuracy, attention to detail, and reliability to ensure data integrity. Respect for colleagues and supervisors, along with a collaborative spirit, are also highly regarded.
What are the realistic career progression or growth paths for a Data Capture Clerk in Zimbabwe?
With experience and further training, a Data Capture Clerk can progress to more senior administrative roles, such as an Administrative Assistant or Office Administrator. Developing skills in data analysis or database management could also open doors to more specialized positions within an organization. Continuous learning and demonstrating initiative are key for upward mobility.
What typical benefits can a Data Capture Clerk expect to receive in Zimbabwe?
Standard benefits usually include statutory annual leave, sick leave, and contributions to the National Social Security Authority (NSSA) as mandated by Zimbabwean law. Depending on the employer and sector, some organizations might also offer basic medical aid or a pension scheme. Specific benefits can vary significantly between companies.
How should I apply for this role, and what do Zimbabwean employers typically look for in candidates?
To apply, submit a well-structured CV highlighting your computer skills, data entry speed, and accuracy, along with a tailored cover letter addressing the job requirements. Zimbabwean employers specifically look for attention to detail, strong work ethic, and a proven ability to manage data efficiently and confidentially. Be prepared to demonstrate your practical skills during an interview.