Compliance Officer – Zimbabwe Health Interventions (ZHI) 385 views

Compliance Officer: Zimbabwe Health Interventions (ZHI)

Deadline: 11 March 2022

Location: Harare

Type of Contract: Fixed Term Contract

About

Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organization that is registered as a Trust under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high impact integrated health interventions with local communities while working with and strengthening existing institutions.

Basic function

Working under the supervision of the Senior Compliance Officer, the Compliance Officer is primarily responsible for supporting the project teams in ensuring that all financial transactions are legitimate, authentic, adequately supported and are in line with the ZHI financial management policies, funder rules and regulations, local laws, and regulations, generally accepted accounting practices (GAAP), Cost Accounting Standards and any applicable guidelines. The role will support the Senior Compliance Officer in managing internal and external audits, ensure compliance with ZHI’s internal policies and procedures, donor rules and guidelines as well as Zimbabwean statutory requirements. The position will work closely with finance and administration teams to ensure that documents submitted by technical teams for workshops and other field advances are error-free. He / She will also conduct trainings for field and national office teams on financial management issues as well as ensuring compliance at field office level. From time to time, the Compliance Officer will be expected to travel to the field for compliance monitoring.

Job description

Assist the Senior Compliance Officer in determining the internal audit scope and development of annual audit plans; Conduct reviews of financial transactions to ensure compliance with ZHI policies, funder rules and regulations and any applicable standards to ensure there are no disallowed costs by the funder; Identifies any significant financial risks and recommend plan for mitigation; Develops forms and templates for use by ZHI staff for financial reporting and ensure these are correctly completed; Advises management on matters of concern and elements of financial risk that can be detrimental to successful grant performance; Supports the technical teams with budgeting, budget realignments, budget tracking and monitoring, activity costing and any other issues requiring financial support; Conduct periodic compliance reviews on field offices to ensure they are compliant with the ZHI policies and procedures and grant terms and conditions as well as the applicable funder rules and regulations; Carry out regular reviews on sample supporting documentation from vendors and staff before disbursement of payment; Carry out surprise cash counts and spot checks on ZHI assets; Advise the tender committees on compliance issues during the selection process; Coordinate the response to audit matters and issues raised during financial reviews by internal / external auditors and / or the funder through the maintenance of a tracker Train project staff in standardized procedures for efficient financial management through the development of flowcharts and templates; Supports sub – award close – out; Ensure the organization maintains an up – to – date asset register and a functional inventory management system; Monitor all statutory instruments, legislation, policies and regulations relevant to the financial operations and administration of the organization (e.g finance, tax, labour) and advise the management and board accordingly, as required and appropriate; Conduct other general finance / administrative functions as may be assigned.

Knowledge, skills and abilities

Excellent communication and reporting skills and good team player capable of supervising a team; Excellent time management skills with the ability to proactively self-organize manage and execute multiple tasks; Effective networking skills with the ability to solicit and adopt good practices within the sector; Strong sense of professionalism always adopting sound and ethical behavior and able to maintain confidentiality; Advanced knowledge of donor (USG and non-USG) rules and regulations, generally acceptable accounting practices (GAAP), cost accounting principles and any applicable local laws and regulations; Strong and solid command of professional theory, techniques, practices and procedures requiring comprehensive knowledge of financial and accounting principles; Independently use technology to perform work; Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated; International development, healthcare, or consulting industry experience preferred; Analyze highly complex situations (e.g high risk conditions or business-sensitive issues) and alert leadership to impact on performance; Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint; Good team player, positive attitude, flexible mind, comfortable in working in a multi- cultural setting; Strong sense of ethics, integrity, credibility, and respect for diversity; Ability to communicate effectively with staff and management with diplomacy and firmness; Ability to travel a minimum of 25%.

Qualifications and experience

Bachelor’s Degree or its International Equivalent in Accounting, Business Administration or Related Field coupled with 3-5 years post qualification relevant experience; Graduate of ACCA, CIMA, ICSA, SAA, IAC, CA or any other relevant professional qualification; Familiarity with U.S. Government grant rules and regulations, procurement and auditing standards will be an added advantage; Certification in accounting, auditing or related field will be an added advantage.