Communication and Visibility Plan(consultant) 197 views

Reports to: The Executive Director

A local NGO is seeking the services of a consultant to design and develop the communication and visibility plan for the organisation.

Scope of work

The overall objective of this action is to improve the flow of information and develop strategic and tactical plans which enhance the brand to support the organisation’s mission, vision and overall objectives.

Methodology

The consultant will: Design and develop a communication and visibility Plan for the organisation; Develop systems to promote more effective information sharing via different internal and external communication channels including social media; Design and/or update a range of communication products, templates and tools for information dissemination on the organisation’s activities with stakeholders, including but not limited to, brochures, newsletters, banners, fliers and promotional materials; Ensure technical consistency, clarity, accuracy and transparency in communication strategies and materials, particularly in message development and timely dissemination of information; Develop a monitoring tool and checklist to detect any need for adjustments or changes in the plan/strategy implementation; Oversee the pre-testing of messages, methods and materials developed through the consultancy, to ensure audience attention, comprehension and acceptability, and that the message is accurate and culturally appropriate.

Deliverables

Deliverables expected from selected consultant firm(s) include: A draft communication and visibility plan; Submit the draft action plan for review and comments; Submit monitoring tool and checklist for implementation of the Plan; Submit the final report and presentation to the Board and Director on the Communication and Visibility Plan.

Scheduling

The assignment is scheduled to run for 14 days from the date of awarding of the contract.

Payment

Payments by the organization are delivery-based. Any deliverable not meeting the required specifications will have to be reworked and resubmitted at no additional cost to the organization. The proposed payment schedule for this assignment is upon submission of progress reports on completed tasks, outlined against planned outputs. Based on the report and satisfactory performance, payments will be approved by the Executive Director.

Role of organisation

The organization through its Communication Unit and Executive Director will work together with the Consultant on this assignment. The organization will also avail all the necessary documentation and information required for the execution of the assignment and review the draft report.

Qualifications and Experience

The Consultant should have a minimum five years of work experience in communications or public relations. Digital management is an added advantage. Excellent communication skills and ability to write clear and compelling content and deliver the outputs with high quality.