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2 weeks ago
Council of Social Workers is seeking a highly organized, proactive, and versatile Assistant Administrator to support our operations. The successful candidate will play a critical role in ensuring the efficiency of our daily functions by providing comprehensive support across Board Secretariat services, Human Resources, Procurement, Logistics, and IT support.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-07-10
Key Responsibilities
- Board Support: Assist in the preparation and distribution of board packs, meeting notices, and agendas.
- Minutes & Records: Attend board and committee meetings to record minutes and maintain the repository of board resolutions and corporate records.
- Logistics Management: Coordinate travel arrangements, accommodation, and transport for staff and board members.
- Event Planning: Oversee the logistics for workshops, stakeholder meetings, and conferences, ensuring all facilities and materials are prepared.
- Maintain accurate personnel files and employee records.
- Assist in recruitment, onboarding, and tracking of employee leave and attendance.
- Manage office correspondence, reception duties, and internal communications.
- Maintain organized physical and digital filing systems.
- Manage procurement of office supplies and services, ensuring compliance with internal policies and tender regulations.
- Maintain vendor relationships and an up-to-date inventory register.
- Perform basic IT troubleshooting (printers, PCs, network issues) and coordinate with external IT consultants for complex technical support.
- Ensure data security and maintain regular system backups.
Requirements
- Education: Bachelor’s Degree or Higher National Diploma in Business Administration, Office Management, Human Resources, or a related field.
- Experience: At least 2-3 years of experience in an administrative or office support role, with demonstrable experience in supporting a board or executive team.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and basic competency in hardware/network troubleshooting.
- High degree of discretion and ability to handle confidential information.
- Exceptional organizational skills, specifically in logistics and meeting coordination.
- Strong professional writing skills for drafting formal minutes and reports.
- A proactive, results-oriented mindset.
How to Apply
Interested candidates should submit a Cover Letter, Curriculum Vitae (CV), and certified copies of academic certificates to [email protected] by July 10, 2026 Please state the subject line as: “Application: Assistant Administrator – [Your Full Name]”.
About the Company
The Council of Social Workers (CSW) serves as the dedicated regulatory body for the social work profession within Zimbabwe. Its fundamental role involves establishing and enforcing professional standards for all social workers operating across the nation. The CSW's mandate ensures ethical practice, competency, and accountability, which are vital for maintaining the integrity of the profession. By overseeing registration and conduct, the Council plays a critical part in safeguarding the public interest and assuring high-quality social welfare services throughout Zimbabwe. Through its diligent regulatory efforts, the CSW significantly contributes to the robust development and professional standing of social work nationwide.
Regulating the social work profession in Zimbabwe.
Frequently Asked Questions
What qualifications and experience are typically required for an Assistant Administrator role with a professional council in Zimbabwe?
Most roles require a diploma or degree in Administration, Business Studies, or Secretarial Studies from a recognized institution. Practical experience in office administration, particularly within an NGO or professional body, is highly valued. Proficiency in standard office software packages is essential.
What are the common day-to-day responsibilities for an Assistant Administrator at a body like the Council of Social Workers?
Daily tasks typically involve managing office correspondence, scheduling meetings, maintaining accurate records, and assisting with report preparation. You would also provide logistical support for workshops, events, and various council activities, ensuring smooth operations.
What are the general work culture and expectations for administrative staff within professional councils or similar bodies in Zimbabwe?
Professional councils often prioritize diligence, attention to detail, and a strong work ethic, alongside respect for established hierarchical structures. Punctuality, reliability, and the ability to work collaboratively within a small team are highly valued in the Zimbabwean professional context.
What are the realistic career progression opportunities for an Assistant Administrator in Zimbabwe, especially within a professional council environment?
With demonstrated competence and further professional development, an Assistant Administrator can progress to roles like Office Manager, Senior Administrator, or even specialized positions within different departments. Gaining additional certifications or advanced diplomas can significantly enhance these growth prospects.
What typical benefits (e.g., leave, medical aid, pension) can one expect for an administrative role within a professional council in Zimbabwe?
Common benefits usually include annual leave, sick leave, and potentially compassionate leave, all aligned with Zimbabwean labour laws. Many organizations also offer a basic medical aid plan and contribute to a pension fund for their permanent staff.
What is the best way to apply for an Assistant Administrator role in Zimbabwe, and what do employers typically look for during the application process?
Tailor your CV and cover letter to highlight relevant administrative experience, strong organizational skills, and proficiency in office software. Employers in Zimbabwe often seek candidates who demonstrate professionalism, initiative, and a clear understanding of the organization's mandate.