Job Summary
- Type: full-time
- Location: Hwange
- Category: Administration
- Closing Date: 2026-08-14
Key Responsibilities
- Supporting institutional memory preservation, legal and regulatory compliance, business continuity, historical reference requirements and implementation of archival best practices.
- Implement preservation and conservation strategies to protect records from damage and deterioration.
- Oversee scanning, indexing and migration of records to electronic document management systems.
- Ensure adherence to records retention schedules, data protection and archival policies.
- Facilitate timely retrieval of records for staff and authorized users.
- Educate staff on proper records handling and filing procedures.
- Maintain accurate registers and prepare monthly reports.
- Evaluate records for retention, archival and secure disposal.
Requirements
- Mature individual (25+ years), with strong analytical and research skills.
- Knowledge of archival preservation principles and practices.
- Ability to maintain high levels of confidentiality and attention to detail and accuracy.
- Strong organizational and documentation skills.
- Good communication and stakeholder engagement skills.
- Ability to manage archival inventories and retrieval systems.
- Knowledge of disaster recovery and preservation planning.
- Degree in Archives and Records Management, Library and Information Science, Information Management, Heritage Studies or equivalent.
- Minimum 3 years’ experience in an archives or records management environment.
- Professional qualification in Archives Administration or Records Management will be an added advantage.
- Training in digital preservation, archival conservation or electronic records management will be advantageous.
- Computer literacy and knowledge of archival management systems.
How to Apply
About the Company
Hwange Colliery Company Limited Holdings (HCCL Holdings) stands as Zimbabwe's foremost coal producer. This pivotal company contributes significantly to the nation's industrial base, leveraging its extensive mining operations. Beyond its core function, HCCL Holdings operates as a diversified industrial group. The group's portfolio includes substantial operations within the energy sector, underscoring its broad impact across Zimbabwe's economy.
Zimbabwe's anchor coal producer and diversified industrial group.
Website: https://hwangecolliery.co.zw/
Frequently Asked Questions
What qualifications and experience are typically required for an Archivist role in Zimbabwe?
A degree or diploma in Library and Information Science, Records Management, or a related field is generally expected. Prior experience in records management, cataloging, or archival practices, especially within a corporate or industrial setting, is highly advantageous.
What are the common day-to-day responsibilities of an Archivist at a large Zimbabwean company like Hwange Colliery?
Daily tasks involve organizing, cataloging, preserving, and managing physical and digital records to ensure easy retrieval and compliance. This includes indexing documents, responding to information requests, and maintaining strict confidentiality over sensitive company data.
What is the typical work culture and professional expectation for an administrative role in a large Zimbabwean company?
Expect a structured environment emphasizing adherence to company policies, diligence, and respect for hierarchy. Professionalism, reliability, and a strong work ethic are highly valued, with teamwork often being crucial for departmental efficiency.
What are the realistic career progression paths for an Archivist within a large Zimbabwean organization?
An Archivist can typically progress to Senior Archivist or Records Manager roles, overseeing larger archives or teams. Opportunities may also arise in Information Management or Compliance departments, leveraging expertise in data governance and regulatory adherence.
What typical benefits package can a job seeker expect for an Archivist role at a large Zimbabwean company?
Standard benefits often include annual leave, sick leave, and possibly a medical aid scheme and pension fund contributions. Specific allowances and bonuses can vary based on company policy and performance.
What do Zimbabwean employers typically look for when applying for an Archivist position, and how should one best apply?
Employers seek candidates with meticulous attention to detail, strong organizational skills, and proficiency in relevant software. Submitting a well-structured CV and a cover letter tailored to the specific role and company is crucial for making a positive impression.