ADMINISTRATOR 188 views

VACANCY 

LEADING CHEMICAL MANUFACTURING COMPANY (BINDURA) – ADMINISTRATOR

Position: ADMINISTRATOR

About: Our client, a leading Chemical Manufacturing company based in Bindura, is seeking a highly motivated and experienced Administrator to join its team, overseeing and coordinating the administrative functions. The candidate should be prepared to start on the ASAP.

Responsibilities:

• Oversee daily office operations, ensuring a productive and organized work environment.
• Develop and implement office policies and procedures to enhance operational efficiency.
• Preparing and managing the administrative budget, monitoring expenditures and making recommendations for cost savings.
• Managing office supplies and equipment procurement, ensuring availability and cost-effectiveness.
• Overseeing the maintenance and management of office facilities, ensuring compliance with health and safety regulations.
• Coordinating office space planning and organization to support business needs.
• Serving as a liaison between departments, facilitating affective [sic: effective] communication and collaboration.
• Coordinating meetings, conferences, and events, ensuring all logistics are managed effectively.
• Establishing and maintaining filing systems, both electronic and physical, to ensure efficient document retrieval and compliance with data management policies.
• Overseeing the preparation and distribution of internal communications, reports, and presentations.
• Supporting cross-departmental projects by providing administrative assistance and ensuring project timelines and deliverables are met.
• Monitoring project progress and providing updates to management as necessary.
• Ensuring high levels of customer service to clients, visitors, and employees, addressing inquiries and resolving issues promptly.
• Building and maintaining relationships with external vendors and stakeholders.
• Ensuring adherence to company policies, procedures, and legal regulations.
• Identifying potential risks and implement strategies to mitigate them.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field; Master’s degree added advantage.
• Proven experience in an administrative role, with a minimum of 5 years of relevant experience.
• Excellent organizational and multitasking abilities, with a strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with various stakeholders.
• Problem-solving and decision-making skills, with a strategic mindset.
• Class 4 Driver’s licence