ADMINISTRATIVE SECRETARIES x3 – Great Zimbabwe University 82 views

Job Details

Applicants must have a first degree in Social Sciences, Arts or Humanities and a National Diploma in Secretarial Studies plus one (1) year relevant proven working experience of front desk job responsibilities. Applicants must have five (5) Ordinary levels including English Language. In addition, applicants must be computer literate in MS Word, MS Excel and Power Point.

PERSONAL ATTRIBUTES

Applicants must be mature, hardworking, reliable, honest and possess superior interpersonal and communication skills. Additional attributes required include ability to pay attention to detail and minute taking.

Duties and Responsibilities

Arranging School Board meetings, to include, preparation of agendas, minute taking, follow up on relevant action points;
Advising the School on University policies and procedures especially the School Regulations;
Providing administrative support to the Staff and Students of the relevant School including maintenance of student files, enrolment audit trail and arrangements for School educational visits;
Maintaining School budgets, time tabling and venues allocation;
Managing in person and telephone enquiries from Students, Parents and Staff;
Assisting with data input of changes of student programmes if and when required;
Overseeing day to day administrative functions of the School;

Managing and supervising secretarial staff within the School;
Attending to student queries;
Maintaining records through retrieving, retaining, storing, compiling, coding and updating records and files as appropriate;
Processing of students’ results;
Facilitating orientation of new students on school based issues;
Servicing School and University committees;
Carrying out any other duties as assigned by the School Dean;
Receiving, screening and assisting visitors as necessary;
Maintaining diaries and arranging appointments;
Receiving incoming and outgoing mail and directing them to their relevant departments;
Receiving papers for meetings and preparing files;
Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages;
Photocopying and printing documents for the office; and
Any other duties as assigned from time to time.