The Organisation is seeking a highly organized and proactive Administrative Assistant to be based in Bulawayo. The individual will be responsible for providing administrative support such as managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth day-to-day running of office activities.
Job Summary
- Type: full-time
- Location: Bulawayo
- Category: Administration
- Closing Date: 2026-06-30
Key Responsibilities
- Managing calendars, appointments, and travel arrangements.
- Prepare reports, presentations, and correspondence.
- Organize meetings and take minutes when required.
- Handle phone calls, emails, and client inquiries professionally.
- Maintain filing systems and administrative records.
- Assist with office management and general administrative duties.
- Any other duties assigned by the superior
Requirements
- Proven experience in a Personal Assistant or Administrative Assistant role.
- Demonstrated professionalism, confidentiality, and discretion.
- Excellent communication skills, Honesty and reliability.
- Strong organizational and multitasking abilities.
- Ability to work independently and take initiative.
- Ability to work under tight deadlines and prioritize workload effectively.
- Diploma or certificate in Secretarial studies, Business Administration, or any related field
- At least 3 years’ work experience in a similar role.
How to Apply
Interested candidates who meet the above requirements are encouraged to submit detailed CVs to [email protected] by the 30th of June 2026. Only shortlisted candidates will be contacted
About the Company
United Refineries Limited operates its industrial facilities from Khami Road Extension, Kelvin Industrial Sites, in Bulawayo, Zimbabwe. The company is prominently involved in refining operations within the Zimbabwean market. As an established entity, it plays a role in the local industrial landscape of Bulawayo. United Refineries Limited is dedicated to contributing to the processing sector across Zimbabwe.
Industrial refining operations based in Bulawayo, Zimbabwe.
Website: https://url.co.zw/
Frequently Asked Questions
What are the essential qualifications and educational background expected for an Administrative Assistant role in Zimbabwe?
Typically, a diploma or degree in Administration, Secretarial Studies, Business Management, or a related field is preferred. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is crucial, alongside a good O' Level certificate indicating foundational literacy and numeracy.
What are the common day-to-day responsibilities for an Administrative Assistant at a company like United Refineries Limited?
Daily tasks often involve managing office correspondence, scheduling appointments, organizing and maintaining physical and digital documents, and providing general support to staff and visitors. You would also be responsible for preparing reports, handling basic accounting tasks, and assisting with various administrative tasks as needed to ensure smooth operations.
What kind of work culture and professional expectations should a job seeker anticipate in an administrative role in Zimbabwe?
Zimbabwean work culture values professionalism, punctuality, respect for hierarchy, and a strong work ethic. Expect to work collaboratively, be adaptable to changing priorities, and maintain a high level of discretion and integrity, especially when handling sensitive company information.
What are the typical career progression and growth opportunities for an Administrative Assistant in Zimbabwe?
Successful administrative assistants can advance to roles like Senior Administrator, Executive Assistant, or even transition into specialized departments such as Human Resources or Procurement. Continuous professional development, acquiring new skills, and taking on more complex responsibilities are key for upward mobility within Zimbabwean companies.
What common benefits packages are usually offered for Administrative Assistant positions in Zimbabwe?
Most reputable Zimbabwean companies offer standard benefits including medical aid, pension contributions, and annual leave days, often aligned with the country's labor laws. Some employers might also provide housing or transport allowances, though the specific package can vary significantly by company size and policy.
What's the best way to apply for this role, and what do Zimbabwean employers look for in an Administrative Assistant candidate?
Applications typically involve submitting a detailed CV and a compelling cover letter outlining your relevant experience and skills, usually through email or an online portal. Zimbabwean employers seek candidates with excellent communication, organizational abilities, proactiveness, and a proven track record of reliability and attention to detail.