Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-06-19
Key Responsibilities
- Oversee daily administrative operations, manage office resources and ensure the smooth flow of information within the department.
- Planning and Coordinating administrative procedures and systems and devise ways to streamline processes
- Assist in the preparation, monitoring and reporting of departmental budgets and financial transactions.
- Ensure adherence to university policies, regulatory requirements and best practices in governance and compliance.
- Maintain accurate records, manage data systems and prepare reports and presentations for internal and external stakeholders.
- Coordinate departmental events, service committees and provide logistical and secretarial support for meetings.
- Demonstrate initiative, exercise sound judgment and uphold the highest standards of professionalism, confidentiality and integrity in all aspects of work.
- Supervision of Staff.
Requirements
- A Bachelor’s Degree in Education from a recognized institution.
- A Master’s Degree would be an added advantage.
- Minimum of three (3) years relevant working experience in an administrative role.
- Administrative work experience in an Institution of Higher Learning would be an added advantage.
- Ability to think creatively and possess excellent written communication and interpersonal skills
- Be results-driven, resilient, self-motivated, highly disciplined with good problem-solving and critical-thinking skills and be paced, results-oriented and ambiguous work environment
- Be a strong team player, able to work collaboratively with various stakeholders to achieve desired outcomes.
- In addition, the individual must demonstrate ICT competences
How to Apply
Applicants must apply online through the University of Zimbabwe Careers Portal at www.uzcareers.co.zw. All required documents must be uploaded in PDF format and include a detailed Curriculum Vitae with full particulars such as full name, place and date of birth, national I.D. number, birth certificate, and certified copies of academic and professional qualifications.
Applicants should also provide information on their work experience, date of availability, contact telephone numbers, and the names and addresses of three contactable referees. The application letter must be addressed to:
Deputy Registrar, Human Capital Management
University of Zimbabwe
P.O. Box MP 167
Harare
Zimbabwe
Only applications submitted via the online portal will be considered.
About the Company
The University of Zimbabwe (UZ) is a public university in Harare, Zimbabwe. It was opened in 1952 as the University College of Rhodesia and Nyasaland, and was initially affiliated with the University of London. It was later renamed the University of Rhodesia, and adopted its present name upon Zimbabwe's independence in 1980. UZ is the oldest university in Zimbabwe.
Frequently Asked Questions
What qualifications and certifications are typically required for an Administration Officer role in Zimbabwe?
Most employers, especially at tertiary institutions, expect a relevant degree or diploma in Business Administration, Office Management, or a related field. Strong computer literacy, particularly with Microsoft Office Suite, is also a fundamental requirement.
What are the common day-to-day responsibilities of an Administration Officer at an institution like the University of Zimbabwe?
Daily tasks often involve managing office operations, maintaining records, providing logistical support for meetings and events, and handling internal and external communications. You would also assist with general clerical duties and ensure smooth departmental functioning.
What is the typical work culture and what are the expectations for an Administration Officer in a Zimbabwean institution?
The work culture generally emphasizes professionalism, respect for colleagues and hierarchy, and a strong commitment to punctuality and deadlines. Teamwork and adaptability are highly valued, as you often support various departments and individuals.
What are the realistic career progression paths for an Administration Officer within a Zimbabwean organization?
An Administration Officer can typically advance to roles such as Senior Administration Officer, Office Manager, or Departmental Administrator with experience and further training. Opportunities may also arise in specialized areas like HR or project coordination, often requiring additional qualifications.
What typical benefits package can an Administration Officer expect in a full-time role in Zimbabwe?
Standard benefits generally include medical aid contributions, pension schemes, and paid annual leave as per national labor laws. Some employers may also offer transport or housing allowances, though these vary significantly by institution and specific role.
What should I include in my application, and what do Zimbabwean employers look for in an Administration Officer?
A comprehensive CV detailing your experience and a well-crafted cover letter addressing the job description are essential for applications in Zimbabwe. Employers seek candidates with excellent organizational skills, strong communication abilities, and proven proficiency in administrative tasks.