Administration Assistant 1194 views

Job Summary

Promoting the image and business of Saint-Gobain as the first point of contact for visitors and callers while undertaking other administrative tasks.

Duties And Responsibilities

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring enquiries.
• Directs visitors and informs the relevant member of staff of their arrival/appointment.
• Maintains security by following procedures; monitoring logbook; issuing of visitor badges and ensures visitors slips are signed off.
• Induction of main office visitors, employees and contractors.
• Distributes office supplies (stationery and Kitchen Supplies) to staff and maintain adequate stock.
• Provides logistical support for meetings held onsite. I.e. Preparation of meeting rooms and arrangements for catering provisions.
• Books flights, accommodation and car hire services for employees travelling on business.
• Maintains and issues petty cash as well as reconciliations.
• Ensure that management fuel is resupplied timeously every month.
• Assisting in the formulation of the quarterly newsletter.
• Purchasing of awards and ensuring the awards ceremonies run smoothly.
• Carrying out safety checks at the canteen, surveys and audits.
• Conduct team building sessions.
• Facilitating the success of all special occasions conducted by the organisation.
• Typing, printing and filing of document for respective departments.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Participating in main office SHE issues.
• Housekeeping.

Qualifications And Experience

• Diploma / Degree in Administration
• 1 year working experience
• Good knowledge of all office administration systems and tools
• Good command of computer applications.
• Positive attitude
• Organisational ability
• Good communication skills.
• Attentive Listening