The Administration Assistant will provide support to the administration team, ensuring the smooth day-to-day functioning of the organization. The Administration Assistant will report to the Administration Officer.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administration
- Closing Date: 2026-04-24
Key Responsibilities
- Assist with maintaining asset registers, inventory of office supplies, and ensuring adequate levels of necessary supplies.
- Provide administrative support with tasks such as distributing and storing correspondence, maintaining files and databases, and preparing reports and presentations.
- Assist with scheduling and coordinating external and in-house events.
- Maintain and update company databases, files, and records, ensuring confidentiality and security of sensitive information.
- Assist with preparing regular reports on expenses, office budgets, and other statistical data.
- Support the maintenance of business premises, including maintenance requests and vendor management.
- Assist with implementing property monetization projects and other special initiatives.
- Any other duties that may be assigned by the supervisor.
Requirements
- Diploma or Degree in Business Administration, Office Administration, or a related field
- At least 1-2 years’ experience in an administrative or clerical role
- Strong organisational and time management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Good record-keeping and filing skills
How to Apply
Interested candidates should submit their applications together with a detailed Curriculum Vitae and certified copies of qualifications. Email: [email protected] Deadline: 24 April 2026
Frequently Asked Questions
What qualifications and skills are typically required for an Administration Assistant role in Zimbabwe?
Most employers seek candidates with at least 5 O'Levels, including English, and often A'Levels or a relevant diploma in secretarial studies or business administration. Proficiency in computer packages like Microsoft Office Suite (Word, Excel, Outlook) and strong communication skills are essential.
What are the common day-to-day responsibilities for an Administration Assistant in Zimbabwe?
Responsibilities typically include managing office communications, scheduling appointments, maintaining filing systems, and preparing documents and reports. You will also often assist with office supplies inventory and provide general support to management and staff.
What is the typical work culture and what are employers' expectations for Administration Assistants in Zimbabwe?
Zimbabwean work culture values professionalism, punctuality, and respect for hierarchy. Employers expect strong initiative, adaptability, and the ability to work effectively both independently and as part of a team.
What are the realistic career progression paths for an Administration Assistant in Zimbabwe?
With experience and further training, you can progress to roles such as Senior Administration Assistant, Office Manager, or Executive Assistant. Opportunities may also arise to specialize in areas like Human Resources or Finance administration within an organization.
What kind of benefits can an Administration Assistant typically expect in Zimbabwe?
Standard benefits often include annual leave, sick leave, and statutory national social security contributions. Larger or more established organizations may also offer medical aid, pension schemes, or transport allowances.
What do employers in Zimbabwe look for when hiring an Administration Assistant, and how should one apply?
Employers seek candidates with strong organizational skills, attention to detail, and a proactive attitude, alongside excellent written and verbal communication. Applications usually involve a detailed CV and a tailored cover letter, often submitted via email or an online portal.