Accounts assistant 960 views

Accounts assistant

Objective:

Supports the Programme Accountant to ensure achievement of result oriented outcomes in the SIRP Financial management

Output:

Financial management, accounting and financial reporting of SIRP

Reports to:

The Accounts Assistant is part of the Finance team and will, under the supervision of the Programme Accountant, take responsibility for all accounts and finance transactions under the SIRP and for maintaining all accounting documentation in good order.

Activities 
Specific responsibilities include but are not limited to the following:

a) Support in the preparation of Annual Work Plan and Budget (AWPB)
b) Analysing payment requests and reconciliation with approved documentation including purchase orders and contracts
c) Posting payment invoices into financial management systems in line with approved work plans.
d) Assist in preparation of half-yearly consolidated statements of project accounts as an integral part of the Management Information System to be submitted to the Project Oversight Committee, and subsequently to IFAD.

e) Ensure that fixed assets are well accounted for and regular verification is undertaken of the condition of assets and their location.
f) Ensure that supporting documents, records and accounts are kept in respect of all project activities, with clear linkages between the books of account and the financial statements presented to the financiers;
g) Preparation of bank reconciliations for the project accounts.
h) Assisting in review of invoices and supporting documents before any payments are processed.
i) Following up on outstanding advances both to staff and service providers.
j) Assisting in ensuring budgetary controls to ensure that no payment is done unless there is sufficient budgetary provision.

k) Ensuring systematic and accurate recording/filing of accounting records.
l) Prepare the SOE’s and the WA Application to IFAD for timely replenishment.
m) Participating in the Audit exercises providing auditors will all information and documentation they require
n) Follows up accountabilities of funds advanced at the level PCO and with other implementing partners.

o) Ensure systematic and accurate recording/filing of accounts records.
p) Ensure that salary and tax deductions are remitted in timely way and that all acknowledgement of receipt is documented.
q) Withholding Tax is recovered from payments, remitted and Tax Certificates are issued to suppliers.
r) Any other duties as may be assigned by the Programme Accountant.

Qualifications and Experience

The candidate should have;

a) Bachelor’s Degree in Accountancy or Finance
b) At least four years of relevant work experience, including at least four as a financial manager or accountant in government/donor projects or large institutions.
c) Knowledge of work planning, budgeting and reporting.
d) Excellent quantitative and analytical skills.
e) Computer-literate and well-versed in the use of Excel, Word and financials

Interested candidates should access the detailed job descriptions on www.moa.gov.zw or request for the job descriptions on email address [email protected]. Applications should include 3 sets of the following; cover letter, curriculum vitae and certified copies of academic and professional qualifications and should clearly state the position being applied for. Applications must be directed to The Human Resources Director, Ministry of Lands, Agriculture and Rural Resettlement, 1 Borrowdale Road, Ngungunyana Building, Private Bag 7701, Causeway, Harare.

NB: Eligible female candidates are encouraged to apply. Only shortlisted qualified applicants being considered for interviews will be contacted. Closing date for applications s 30 September 2018.