Job Expired
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Mercy Corps in Zimbabwe has been leading on innovative programming focusing on evidence-based solutions that have lasting impact and build resilience. Resilience building is an agency priority and involves using a systems-based approach that builds on proven solutions, accesses new ideas and information, and integrates multiple sectors and partnerships to strengthen food security and livelihoods, economic development, and climate change adaptation.
General Position Summary
The Procurement Assistant is responsible for facilitating the procurement aspects of Mercy Corps’ logistic operation. Working closely with Program, Administration, Finance and Logistics the Procurement Assistant is instrumental in supporting program activities through his/her services.
Duties And Responsibilities
Essential Job Responsibilities
Program Management
• Daily coordination of MC procurement activities.
• Has a full understanding of procurement policies and processes
• Assists staff as needed on creating clear and understandable purchase requests and other documentation.
• Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and
processes.
• Interact with Suppliers during collection of quotations – explain Mercy Corps processes and ensure that suppliers
will use the provided forms.
• Raises Payment Request for all advance payments to suppliers who insist on cash up front.
• Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations as described below:
o Always accord prompt and courteous reception and fair and equal treatment to all suppliers/suppliers and their representatives.
o Provide equal opportunity for suppliers/suppliers to make price and specification quotations.
o Guarantee the confidentiality of all specifications and price quotations made by suppliers/suppliers.
o Decline to take advantage of suppliers/suppliers’ errors and show consideration for suppliers/suppliers’
difficulties by co-operating with them whenever possible.
o Avoid subjecting suppliers/suppliers to needless expense or inconvenience when requesting quotations or
returning goods.
o Explain as clearly and fully as possible to suppliers/suppliers the reason(s) for the rejection of their
bids/proposals.
o Remain scrupulously free of obligations to any vendor/supplier.
o Remain informed about sources of supply, methods, services, and materials and encourage suppliers/suppliers
to test and develop improved or expanded products and services
o Inform suppliers/suppliers about current and anticipated requirements.
o If, for any reason, one vendor/supplier is permitted to re-quote (submit a revised quotation), all competitors
should be given the same opportunity. Re-quoting should be kept to an absolute minimum.
• Interact with contractors, in coordination with the Operations Manager.
• Prepare the required documentation of supplies and transactions are completed to MC standards.
• Assists procurement and administration management with asset management. Identify assets during the course of
procurement
• The Procurement Assistant will conduct himself/herself both professionally and personally in such a manner as to
bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Perform any other duties as may be assigned by the supervisor.
Accountability to beneficiaries
• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility
None
Accountability
Reports Directly to: Operations Manager
Works Directly with: Program staff and suppliers
Qualifications And Experience
Knowledge and Experience
• Bachelor’s degree in Purchasing & Supply Management /
• Minimum 2 years of working experience in Procurement within an NGO
• A clear understanding of procurement ethics and donor compliance is essential.
• Ability to interact effectively with suppliers
• Valid class 4 driver’s license will be an added advantage.
• Good oral and written English skills.
• Good computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities
Success Factors
• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Excellent interpersonal skills
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.
Ethics and Integrity
All Mercy Corps staff are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment, or exploitation. Any breach of our policies or misconduct will lead to disciplinary action that may lead to termination. Diversity, Equity, and Inclusion Achieving
How To Apply
our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to always adhere to Mercy Corps Code of Conduct Policies and values. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.
More Information
- Job Application Details How to apply To apply, please send one document that includes your cover letter describing your interest, qualifications, contactable references, and your CV to Mercy Corps Human Resources at [email protected] by COB 4 February 2022. Applications should be clearly marked with the position applied for in the email subject line. Only shortlisted candidates will be contacted. Applicants will be considered on a rolling basis and shortlisting will proceed as applications are received.
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