EXECUTIVE ASSISTANTS x5 – National Prosecuting Authority 108 views

The National Prosecuting Authority is established in terms of Section 258 of the Constitution with the responsibility to institute and undertake criminal prosecutions on behalf of the State Career opportunities have arisen in the National Prosecuting Authority
The National Prosecuting Authority invites application from suitably qualified and experienced persons to fill vacancies that have risen in the Authority in the following departments:

DEPARTMENT : ADMINISTRATION
DESIGNATION : 5 X EXECUTIVE ASSISTANTS
GRADE : P9
DUTY STATION : 2 x Bulawayo
2 x Mat North
1 x Mat South
REPORTSTO : PROVINCIAL/ CHIEF PUBLIC PROSECUTOR

QUALIFICATIONS, SKILLSAND COMPETENCIES

A Diploma in Secretarial Studies HEXCO, Diploma in Office Administration (IAC) or equivalent
Fluent in English and any other vernacular language.
Ability to communicate effectively and handle confidential information
Ethical, honest and responsible person.
Highly computer literate.
Maximum Age limit of 45 years

KEY DUTIES AND RESPONSIBILITIES

Manage the office to enhance day to day operations.
Filing and indexing of all office documents.
Updating diary, arranging appointments and engagements.
Make travel arrangements and itineraries.
Office arrangement and organisation.
Assist in organisation and coordination of seminars. workshops, conferences and social events.
Prepare documents for meetings and interviews.
Record all correspondence and referring the same to recipients
Receive incoming mail and correspondences
Reception duties including receiving and entertaining visitors.
Handling telephone calls professionally.
Typing minutes, letters and correspondences
Ensure that office equipment and furniture are well maintained.
Ensure confidentiality and security of information
Any other duties delegated by the Chief Public Prosecutor.