SECONDARY SCHOOL ADMINISTRATION ASSISTANT – Harare International School 107 views

The incumbent will provide administrative and secretarial support to the Secondary School and the Main Reception.

Secondary Administration Responsibilities
Provide administrative and secretarial support and service to the Principal as per instructions from the Principal and in line with HIS Human Resources Staff Handbook
Respond timeously to incoming emails, notifying the Principal of any urgent emails to note
Records Secondary school attendance daily and shares with faculty
Attends to students, faculty and parents as they come to the office for assistance (directing any situations of concern to the Principal)
Maintains the Leave Register for Secondary School
Processes the payments for Secondary School and maintains a spreadsheet of the transactions
Processes resource requests for secondary faculty
Informs the Operations Team of any set up for meetings, conferences (tea/coffee) and any other Secondary events
Books driver and buses for field trips and manages completion of RAMS forms
Plans and organizes Meet the Teacher Evenings, Student Parent Teacher Conferences, school photos and any other school events, including catering if needed.
Registers Secondary School faculty for Professional Development Workshops
Issues Gate Passes to students leaving campus or late arrivals
Check-in of clients and other guests

Main Reception Administration Responsibilities

Receives visitors to the main admin building, directing these visitors to the correct office or contact
Attends to students, faculty and parents as they come to the office for assistance
Answering general school phone and transferring calls when necessary
Receiving, sorting and distributing mail
Distribution of car stickers and events calendars to parents
Processes resource requests for Admin
Managing copy-room inventory
Assist in digitizing archival documentation

Minimum Qualifications and Experience

Secretarial or Administrative Diploma
At least two years’ experience in a secretarial, administrative or similar role
Experience in a professional or educational environment is an advantage