Administration Intern x 1 – Pangaea Zimbabwe Aids Trust (PZAT) 535 views

Vacancy : Administration Intern

Job summary

Working under the supervision of the HR and Admin Officer and the Deputy Lead, the Admin Intern’s primary role will be to provide administrative support to the MOSAIC team which is one of our projects as well as offering support to the Finance and Administration departments to ensure efficient operation of the office.

Key Duties and Responsibilities

• Responsible for the admin for MOSAIC and PZAT as needed, Responsible for organising travel, meetings and supplies procurement for MOSAIC, Book travel arrangements;
• Book conference calls, hotels, taxis, couriers; Organise and schedule appointments and meetings;
• Assist in maintaining an updated and easily accessible hard copy and Electronic Admin Office Filing System;
• Take accurate minutes;
• Coordinate office procedure;
• Assist in receiving of purchased goods and distributing them to user departments and districts;
• Provide general support to visitors;
• Any other administrative duties as assigned.

Knowledge, skills and abilities:

• A friendly attitude and an ability to cope with work-related stress;
• very organised;
• Ability to develop effective work plan and prioritising work;
• Demonstrated expertise in building effective relationship with key internal staff and other stakeholders;
• Excellent report writing and documentation skills; Reporting Skills;
• Inventory control;
• Attention to detail;
• Ability to Multitask;
• Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint;
• Ability to manage and work under pressure with minimal supervision;
• Good team player, positive attitude, flexible mind, comfortable in working in a multi-cultural setting;
• Strong sense of ethics, integrity, credibility, and respect for diversity;
• Ability to communicate effectively with staff and management with diplomacy and firmness.

Qualifications, experience, and key competencies required

Degree in Administration, BAcc/BCom degree in Business Administration or its recognized equivalent; a Secretarial Diploma with experience is acceptable, 1-year relevant experience.