Personal Assistant to the General Manager 239 views

We are looking for a vibrant and dynamic individual to fill the above position.

Reporting to the General Manager, the incumbent will be responsible for managing diaries and organising meetings and appointments, often controlling access to the General Manager and reminding him of important tasks and deadlines.

 

Key Responsibilities

The incumbent’s key responsibilities shall include, but not limited to: –

• Point of contact between the General Manager and internal/external stakeholders.
• Diary management for the General Manager’s office.
• Managing the General Manager’s diary and schedule meetings and appointments.
• Consolidating reports for the General Manager.
• Filing and retrieving corporate records, documents, and reports.
• Consolidating documents for review and presentation by boards of directors, committees, and executives.
• Accurately recording minutes from General Manager’s meetings.
• Making travel arrangements for the General Manager.
• Custodian of General Manager office documents.
• Managing correspondence and scheduling meetings for the General Manager.
• Providing general administrative support to the General Manager’s office.
• Performing any other work-related duties and responsibilities that may be assigned from time to time by General Manager.

 

Minimum Qualifications & Experience

• Degree in Office Administration/Social Sciences or Equivalent.
• At Secretarial Diploma is an added advantage.
• Proven experience in a corporate environment working for Board Directors.
• At least 3 years work experience in a similar role or equivalent.

Attributes

• Ability to provide a full PA service to the General Manager.
• Able to demonstrate professionalism, confidentiality, and discretion.
• Excellent communication skills.
• Excellent organisational and multi-tasking skills.
• Able to work on own initiative.
• Honesty and reliability.
• Attention to detail.
• Work to tight deadlines – ability to prioritise workload under pressure.
• Flexibility and adaptability to juggle range of tasks.
• Flexibility on working hours where necessary.

 

 

Job Summary

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Job Type

Contract

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Location

Harare

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Category

Administrative

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Closing Date

July 14, 2022