Finance and Administration Officer – Tag a Life International 167 views

Reporting to the Director

Responsibilities
Ensure that all financial transactions are carried out and recorded in accordance with accounting standards and in line with the organization’s procedure and policies; Prepare and share monthly monitoring report (expenses vs budget) to Management as per set deadlines; Assist management and stakeholders in budgeting and budget realignment; Ensure proper books of accounts are kept and maintain sound archiving (filing and retrieval) system; Review monthly / donor reports with relevant managers and point out areas with financial risks in line with donor conditions for managers to take proactive corrective action; Internal and external audit; Proposal writing especially finance sections; May be required to travel to review financial transactions and disbursement of funds to workshop participants; Receive and review travel expenses and procurement supporting documentations from staff, stakeholders and government officials for accuracy before approval by management; Preparation of various supporting schedules to the financial statements to facilitate annual and periodical audits; Preparations of year end accruals and monthly reconciliations of the accruals and make journals where necessary; Preparation of the payroll journal and monthly reconciliation of the payroll control code; Cashflow management and bank reconciliations; Support in payroll administration and all human resources issues as may be required; Ensuring a sound system for organisation policy implementation; Ensuring sound human resources and administration system and attending to staff issues; Any other relevant duties as maybe required by management.

Qualifications And Experience

Requirements
The ideal candidate should possess a degree in accounting or any accounting qualification like ACCA, CIMA, CIS and minimum of 5 years proven NGO experience in a senior officer position. Should be seasoned in the NGO finance systems, self driven in achieving deadlines and enforcing systems, self supervising and dedicated to the strength of the financial system of the organisation. Interpersonal Skills: Ability to effectively communicate financial information to different audiences, both financial and non financial. Computer Skills: Requires excellent knowledge and understanding of accounting packages like Pastel, Microsoft Excel. Should be hard working and self starter, impeccable communication, as well as committed. Candidates should show their minimum salary in their application letter.