Administration & HR Officer -Internews Network 165 views

Job Summary

Administration & HR Officer: Internews

Reporting to: Finance & Administration Manager (FAM)
Location: Harare

Position overview
The Administration and Human Resources Officer will be responsible for supporting and advising the country program on the various HR processes and systems. This includes support and advice in setting up or enhancing recruitment and selection, employee orientation and induction, performance management, benefits management, and record management. This position is also responsible for supporting a range of administrative functions, such as procurement and event planning. This position will work under the supervision of the Finance and Administration Manager.

Duties And Responsibilities

Essential duties and responsibilities

Human resources
Assist in development and review of sound HR policies and procedures that are compliant with Internews standards and local labor laws; Organize recruitment including placing advertisements and arranging interviews; Prepares orientation program for newly appointed staff; Ensure all staff understand, sign and adhere to Internews ethics policies; Maintain electronic and hardcopy of HR personnel file for staff; Maintains a tracking system for system for leave days; Maintain appropriate records and ensure confidentiality regarding personnel activities and personnel data; Provide technical support to COP in matters related to resourcing, terminations, employee relations, grievance and disciplinary management; Ensure timely completion of monthly timesheets by Staff; Assists managers in setting up goals and key result areas for staff motivation and performance feedback; Run monthly payroll while ensuring applicable taxes and deductions are withheld and remitted within stipulated dates; Alert FAM at least 3 months before expiry of staff contracts; Communicate vacation accruals to the Country Lead and FAM

Administration, procurement and logistics
Maintains an updated list of all vendors, lease agreements and other service contracts; Ensures the procurement policy is strictly adhered to and supports the procurement of supplies for the office; Support training and event planning, particularly the scheduling of travel and venues; Supervise the driver/admin assistant, perform regular inspection of project vehicle, and ensure scheduled service intervals are maintained; Review vehicle log sheets and reconcile fuel allocations against reported mileage; Ensure organisational assets are adequately insured through reputable insurance companies; Review office security arrangements and advise FAM and COP on necessary changes; Maintain organisational asset register and carry out schedule spot checks and counts; Issue and maintain records of all office consumable purchased; May perform other duties as assigned

Qualifications, skills and abilities
At least 3-5 years of relevant human resources management experience, preference for working in an NGO setting; University degree in Human Resource Management, administration, or related field strongly desired; In-depth knowledge of employee relations and ability to develop and maintain knowledge of employment legislation; Strong communication, people management and interpersonal skills in English; Experience building and maintaining effective relationships with colleagues; Sound skills on Word, Excel, Power point; Excellent information technology skills (including Microsoft Excel, Microsoft Word, and project management systems); Ability to multi-task and proven organizational skills, with strong attention to detail; Experience with administrative systems of international NGOs preferred; Skilled in cooperative resolution of problems; Must be self-reliant, resourceful, good problem-solver, good humored, and flexible