INTERN LOGISTICS TRANSPORT PROCUREMENT AND SUPPLY CHAIN X 1
The intern will perform the following duties and tasks in supporting the day-to-day administrative operation of the Logistics, Transport, Procurement, and Supply Chain team.
Detailed Job Description
Inventory management
- Obtaining requests for commodities from programme teams and facilities,
- Prepare and complete orders for delivery or pickup by programme trams and facilities according to schedule (prepare issue vouchers, load, pack, wrap, label, ship, deliver),
- Monitoring stock levels, conducting weekly and monthly physical stock counts and assist in generating reports,
- Ensure inventory is orderly stored according to set guidelines at all times (stock-cards, shelving, temperature),
- Ensure the warehouse and stores are secure, physically clean and have a safe working environment and optimize space utilization.,
- Tracking products through teams and facilities to make sure they arrive at their destination,
- Receive and process warehouse stock products (pick, unload, label, store),
- Assist to perform inventory controls and keep quality standards high for audits,
- Collect and send invoices to appropriate department,
- Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users,
- Tagging all furniture/equipment upon receipt from the supplier.
- Update of non-expendable property inventory record and track movement of furniture pieces,
- Support the annual physical inventory verification exercise by checking the accuracy of records and location of the property,
- Preparation of inventory reports as required,
- Maintenance of the filing system ensuring safekeeping of confidential materials
Vehicle fleet management
- Assist in developing and updating route maps,
- Assist in ensuring that logbooks are accurately completed and reviewed,
- Assist in compiling and maintaining vehicle fleet inventory and compile and update weekly vehicle destination log,
- Booking vehicles for service and tracking service schedules and delivery,
- Assist in vehicle inspection, Initial checking of driver logs, fuel use tracking and reconciliation, and driver trip reports for accuracy,
- Assist in producing monthly vehicle fleet reports,
- Download vehicle tracking report, analyze and give reports.
Procurement
- Tracking procurement documents for approvals,
- obtaining signatures on Purchase Orders and contracts, and other relevant documents.
- Maintains an effective filing system: Central Files, paper files, electronic files as required.,
- Assists in preparing requests for quotations, Comparative Bid Analyses and evaluations of offers through e.g. preparation of tabulation sheets, and assists in the analysis of offers,
- Suggests recommendations for supplier selection, maintains systematic records/ audit trail,
- Assists in maintaining all procurement related registers and files up-to-date.
- Liaises and coordinates with the relevant departments/functions regarding the delivery of supplies and keeps all parties informed of any changes in a timely manner,
- Attends meetings, takes minutes, and prepares action sheets to track items delegated,
- Assist to review prices and product specifications from various suppliers to determine which would provide the best deal,
- Update and maintain the supplier’s database, Supports sourcing of relevant suppliers of goods and services,
- Works closely with suppliers to ensure quality assurance and timeliness of deliverables,
- Supports the continuous availability of data related to procurement including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules,
- Assists in preparing periodic tracker reports, and ad-hoc reports as needed
Qualifications Education and experience
- Currently studying for an undergraduate degree in Logistics, supply chain, procurement or transportation, or a combination of any of the two fields
Abilities and skills
- Strong organizational skills, with proven strengths in administration.
- Strong interpersonal skills, written and verbal communications skills in English are essential.
- Proficiency in MS office suite with an advanced level of MS Excel.
- Ability to work in a fast-paced environment with minimal supervision.
- Self-starter and able to work in an environment with ambiguity and tight timelines.
- Proven analytical and problem-solving skills.
- Solution-oriented.
- Demonstrated competency in management of resources.
- Ability to work under tight deadlines and handle multiple tasks.
- Ability to work in the warehouse including manual labor such as packing material, lifting boxes, etc. on a need basis.
- Ability to work in a cross-cultural and cross-functional environment.
- Comfortable to attend to duties at short notice and work after office hours or during weekends during emergency operations as may be requested
Job Summary
More Information
- Job Application Details To apply Interested candidates should send certified copies of academic and professional certificates, CV, and a motivational letter to: [email protected]. Closing Date : 17 October 2021