Administrative Assistant 247 views

JOB DESCRIPTION

Entomon is looking for a hard-working and dedicated Administrative Assistant to be responsible for administrative and clerical duties to ensure efficiency and smooth running in our offices. The Administrative Assistant provides reliable support to managers, staff, and office visitors, handles basic office tasks and monitors office operations to increase efficiency, quality, and lower costs.

Responsibilities:

• Greeting and directing visitors, answering questions, responding to phone calls/emails and requests.
• Arranging meetings and taking minutes in meetings.
• Performing basic office tasks, such as data entry, answering phones, taking messages, sorting mail, maintaining and updating filing, operating office hardware, arranging equipment maintenance and repairs.
• Planning and preparing for audits.
• Ordering, capturing and distributing office supplies.
• Maintaining positive relationships with suppliers, clients, and co-workers.
• Reviewing and updating office procedures to reduce errors and costs.
• Following and enforcing relevant policies, procedures, and regulations.
• Oversight of the Inventory Manager’s daily tasks.
• Working closely with the Operations Manager to ensure daily tasks are planned and carried out in a timely manner.

The ideal candidate has:

• A good proficiency with computers.
• Excellent communication and interpersonal skills.
• Excellent planning, organizational, and time management skills.
• Good analytical, problem solving, and critical thinking skills.

Minimum qualifications and experience required:

• Advanced level (A-levels) with good passes in Maths & English at Ordinary level (O-levels).
• Bachelor’s degree in marketing, sales or business related studies is a bonus.
• Previous experience working in an administrative role is a bonus.

 

Job Summary

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Job Type

Contract

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Location

Harare

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Category

Administrative

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Closing Date

July 14, 2021