PA/Office Administrator 275 views

Provide full administrative and secretarial support at a senior level to the Director to ensure the

smooth management of his day to day affairs, and most effective use of his time.

Duties And Responsibilities

The position exists to provide administrative, coordination and planning support to the MD

• Scheduling and Co-ordinating appointments and meetings for the organisation (Diary Management,

• Managing multiple calendars);

• Organising the team’s travel arrangements, facilitating travel and accommodation arrangements for organisational staff, international delegates, and partners etc;

• Receiving, Reviewing and Screening all official correspondences and draft responses accordingly;

• Promptly, accurately, professionally and courteously receiving, and assessing all telephone calls, visitors, inquiries and directs and/or records and relays calls/messages to relevant people/departments;

• Event planning, arranging and preparing virtual and physical meetings, and/or conferencing venues and catering facilities;

• Budgeting and petty cash management;

• Properly executing the organisational daily administrative functions, to include upkeep and safe custody of organisational assets, mail delivery and receiving, filing and retrieving organisational records and documents;

•Take down employee requests at the head office and forward them to the HR

• Any other relevant duties as may be assigned.

Qualifications And Experience

• Outstanding office skills, planning abilities and good planning abilities

• Very good in using office applications such as MS Word, Excel, PowerPoint and e-mail.

• A diploma in secretarial studies and or business administration.

25 years and above

Key Attributes:

• High level of organizational inter-personal skills, be able to plan, manage, co-ordinate, self-motivated, a good communicator, well organized, with ability to work under pressure.

• Excellent written and verbal communication skills.

Sound interpersonal skills that foster good working relationships and team work.

• Discretion and trustworthiness; ability to deal with sensitive issues and maintain confidentiality.

• Commitment to quality management.

• High level of analytical skills and ability to think creatively.

• Teamwork