Secretary – Child Protection Society 326 views

Managing of centre information, petty cash and sourcing donations in line with the organisations policies and producers.

Level of decision making

Routine decisions

Typing of all documents within the department; Keep all departmental records and maintaining files; Management of centre petty cash and stationery; Receiving and dealing with visitors; Sourcing donations and fundraising.

Typing of all Correspondence, reports and other documents for the centre and making sure they are distributed to all intended recipients; Filing all necessary documents in their appropriate files; Recording all incoming mail and making sure it gets to the relevant offices in time; Organising functions; Receiving visitors and making appointments for the Matron; Answering telephone calls and dealing with them appropriately; Management of centre petty cash and stationery; Performing any other business duties as assigned by the Center Manager; Recording all outgoing mail and ensure that it is dispatched in time.

Making petty cash requisitions in time; Making petty cash reconciliation and forwarding them to the finance department; Handling petty cash requests and ensuring that petty cash vouchers are filled in appropriately; Receiving cash donations and receipting them.

Request for stationery purchase in time; Monitor the consumption of stationery within the department; Request for office machine servicing on a quarterly basis.

Computer; Photocopier; Telephone, e-mail and internet.

Busy environment characterized by working with mostly women and children from the neighbouring community; Small staff complement, with a team spirit.

Qualifications

At least a secretarial certificate; A diploma would be an added advantage.

At least 3 years experience in a similar post; Experience in working with children; Experience in working with communities.

Good Communication skills; A responsible person; Ability to work in a busy environment with minimal supervision; Must love children; Ability to meet deadlines; Good interpersonal skills; Personal organisation is essential.