An exciting vacancy has arisen at ZIMTA for a Provincial Administrative Assistant. The incumbent will be based at ZIMTA Mashonaland East Province.

The job is as detailed below.

Job Title: Provincial Administrative Assistant

Location: ZIMTA Mashonaland East Province

Main Duties

• Provides front office desk customer service such as attending to visitors, receiving incoming calls and making outgoing calls.
• Performs basic clerical tasks such as typing, photocopying, faxing, mailing, filing and circulating internal memos.
• Maintains electronic and hard copy filing system.
• Prepares agendas and co-ordinates meetings and conferences.
• Makes travel arrangements for executives, manages and maintains executives’ schedules.
• Checks and captures membership data.

• Supervises dispatch of mails, delivery of and collection of mails from the postal address.
• Processes incoming and outgoing correspondence and maintains mail register.
• Prepares responses to correspondence containing routine inquires.
• Checks for faulty office items and ensures the arrangement of and control of their functionality.
• Ensures the availability of office facilities and materials.
• Maintains staff personal files.
• Ensures that staff and visitors’ daily professional needs are met
• Carries out any other duties delegated by the supervisor from time to time.

Education of The Incumbent

• A National Diploma in Secretarial Studies
• A relevant certification in computer literacy.
• A degree in the relevant field will be an added advantage.

Experience

At least 4 years minimum appropriate professional experience required.
Essential Skills Or Knowledge
MS Word – MS Excel – Planning and Scheduling – Customer Service – Articulate Telephone Reception Manners – Minimum 60 wpm Typing speed – Honest and able to maintain confidentiality – Interact professionally with various age groups

All suitable candidates should submit written applications together with copies of their CVs to.

The National Secretary General
Zimbabwe Teachers’ Association (Zimta)
Zimta House No 190 Herbert Chitepo Avenue
P O Box 1440
Harare

By no later than 30 September 2018

Conditions of service will be announced to shortlisted candidates.