Zimbabwe Ezekiel Guti University (ZEGU) is inviting applications from suitably qualified candidates to fill two vacancies: Graduate Trainee – Human Resources Management and Personal Assistant to the Senior University Executive Office .
Job Summary
- Type: full-time
- Location: Bindura
- Category: Administration
- Closing Date: 2026-07-25
Key Responsibilities
- Organising and coordinating meetings for the Senior University Executive Office.
- Managing the office diary and correspondence, including maintaining an efficient filing system.
- Maintaining records of operational queries or complaints and actions taken.
- Serving as the contact person for external institutions and individuals.
- Coordinating high-profile events, official visits and venue preparations.
- Monitoring and following up on programmes, initiatives, projects, documents and tasks.
- Ensuring timely attention to urgent and long-term matters while updating the Senior University Executive Office on progress.
- Reading, monitoring and responding to emails.
- Answering telephone calls and handling enquiries.
- Booking meetings and organising travel arrangements.
- Writing minutes and typing documents.
- Sourcing and ordering stationery and office equipment.
- Performing any other duties assigned from time to time.
Requirements
- A Bachelor of Science Degree in Business Administration, Office Management, Marketing or Public Relations .
- A Master’s Degree in Business Administration, Office Management, Marketing or Public Relations will be an added advantage.
- Experience in secretarial duties.
- At least three (3) years of progressive administrative or office management experience.
- Knowledge of Higher Education structures, university processes and regulations.
How to Apply
Apply by email: [email protected]
Frequently Asked Questions
What are the typical qualifications and essential skills required for a Personal Assistant in a Zimbabwean university executive office?
Candidates usually need a Secretarial Diploma or a degree in Administration/Business Studies from a recognized institution. Proficiency in office software, excellent communication, and strong organizational skills are highly valued. Experience working in a university or corporate environment is also often preferred.
What does a Personal Assistant to a senior university executive typically do on a day-to-day basis in Zimbabwe?
Daily tasks involve managing diaries, scheduling meetings, handling correspondence, and making travel arrangements for the executive. Maintaining confidentiality, preparing reports, and ensuring efficient office operations are also core responsibilities for this role.
What are the key aspects of the local work culture and professional expectations for a PA within a Zimbabwean university setting?
Punctuality, strong ethics, and respect for institutional hierarchy are highly valued within Zimbabwean university environments. Discretion, adaptability, and the ability to work independently while supporting a senior figure are also crucial for success in this role.
What are the realistic career progression opportunities for a Personal Assistant in a Zimbabwean university?
A successful PA can progress to more senior administrative positions, such as Office Manager or Executive Assistant to a higher-ranking official within the university. Continuous professional development, through acquiring new skills or further qualifications, is key to advancing within the institutional structure.
When applying for this role, what do Zimbabwean universities typically look for, and how should I present my application?
Employers seek candidates with proven administrative experience, exceptional organizational abilities, and a strong professional demeanor, particularly regarding discretion and loyalty. Your application should include a well-structured CV and a concise cover letter highlighting your relevant skills and experience specific to supporting a senior executive.