VMMC Officer – Population Solutions for Health

Job Summary

The job exists to plan, organise, coordinate, and direct all District VMMC Operations and demand creation in line with MoHCC guidelines, Donor, and Organisational strategic plan, with at least 80% level of effort in the implementation of VMMC demand creation.

Duties And Responsibilities

• Formulates a detailed integrated monthly VMMC Program implementation plan at District level.
• In liaison with DHE/RDCS/PFM/IPC, guides service delivery & demand creation in line with PSH VMMC program, MoHCC guidelines and donor expectation.
• Plans for appropriate service delivery models with the service, demand creation teams and drivers.
• Makes monthly plan for supervision and coaching of IPC agents in the district.
• Coordinates VMMC demand generation and service delivery in liaison with the Ministry of Health and other key stakeholders.
• Maps congregate settings, including schools, to facilitate VMMC Service delivery, and tetanus vaccination.
• Organises the setting up of and execution of all demand creation activities at district level.
• Assists in the development and adherence to monthly plans by IPC agents.
• Participates in development and reviewing of key messages and delivery tools for demand creation as required.
• Provides feedback on the IEC/promo materials effectiveness.
• Ensures all activities are conducted as per the Standard Operating Procedures.
• Provides recruitment, mentorship, and technical assistance to IPC agents in the district.
• Facilitates processing of service provider and mobilizer contracts and the district contractual framework every year.
• Keeps track and reports monthly on the number of mobilizers available in the district.
• Provides guidance to teams on both services’ delivery and demand creation, in accordance with MOHCC, PSH and Donor expectations.
• Mobilizes manpower to compliment MOHCC service delivery teams.
• Mentors’ teams to ensure that they align with SOP manuals for the program.
• Conducts training needs assessment for service providers, IPC Agents and recommends appropriate training.
• Co-facilitates the training of IPC Agents, school health masters and other cadres involved in demand creation.
• Conducts monthly Supervision and Coaching visit for all IPC Agents.
• Complies and shares monthly report on supervision and coaching visit, for all IPC Agents.
• Facilitates active surveillance for Adverse Events management and reports in the district as per MoHCC and Donor guidelines.
• Ensures that all current/ updated SOPS and guidelines relevant to the program are available.
• Facilitates preparedness of teams for internal and External Quality Assessments.
• Works closely with the District Pharmacy Manager (DPM) to ensure that the district is well stocked on all VMMC commodities.
• Works closely with the DPM, ensure 100% reporting monthly on stock status to the provincial pharmacist and to Nat pharm/ LU.
• Ensures teams have adequate recording and reporting tools.
• Mentors service delivery and demand creation teams on the proper use of data collection tools (client intake form, registers, tablets).
• Ensures entry of daily, and monthly MC outputs in DHIS2, whilst facilitating the same for MOHCC DHIS2.
• Compiles and submits weekly and monthly update reports (program indicators, demand creation and training) to the Provincial Field Manager /RDCS and DHE.
• Monitors demand creation activities and analyse DHIS2 reports to track performance and provides inputs into the improvements for respective District.
• Checks client intake forms and consent forms against registers for data validation (completeness and accuracy) on a weekly basis.
• Conducts data quality checks for all IPC data in the MIS data base every week.
• Continuously engages gate keepers and stakeholders for VMMC scale up and come with strategies to reach priority age groups.
• Works closely with District Education personnel to ensure smooth implementation of VMMC.
• Conducts advocacy meetings to improve acceptance and ownership of the VMMC program.
• Represents PSH at all district fora organised by MoHCC and other stakeholders.
• Strengthens communication and timely feedback to district teams on all matters pertaining their working relationship with PSH.
• Develops budget for all district VMMC activities in line with the program budget and ensures appropriate utilization of requested funds.
• Verifies per diem claims, time sheets, and invoices for service delivery and demand creation teams, ensuring that they match outputs and service provided.
• Ensures submission of all payment documents to provincial level by the agreed timelines.
• Follows up and tracks of all payments and updates the stakeholders.
• Checks car logbook on a weekly basis.
• Orders fuel and reconciles fuel consumption on a weekly basis.
• Conducts inventory checks of all PSH assets on a quarterly and ad hoc basis.
• Coordinates logistics, quantification, and distribution of IEC /Promo materials in the district.

Qualifications And Experience

• Diploma in Social Work/ Nursing Diploma or equivalent.
• At least 2 years proven experience in the VMMC program.
• Understanding of the Zimbabwe public health system and working with international non – governmental organizations.