REGISTRY SUPERVISOR – ZIMRA 489 views

Duties and Responsibilities
Ensures the systematic creation and capture of all records into the records management system.
Ensures proper registration of new Business Partner applications and Data base maintenance.
Mail Management.
Controls and monitors the movement and usage of files and records
Compliance Enforcement.
Security of items and registers.
Supervises registry staff.

Compiles registry reports.
Ensures that records are protected and preserved.
Classifies and index records in all formats.
Appraises records in both paper and electronic records environments
Disposes records by either archiving or destruction in line with set procedures.
Ensures that records are easily accessible when needed.
Performs other duties as assigned.

Job Skills and Competencies
Ability to work under immense pressure and beyond stipulated hours.
Knowledge of SAP and Microsoft Packages.
Strong ICT and electronic records management skills.
High degree of confidentiality.
Knowledge of the National Archives of Zimbabwe (NAZ)Act and related records & information management legislation.
Knowledge of evolving international best standards and trends in records and information management.
Good human skills.

Meticulousness
Capable of prioritising.
Good problem-solving and decision making skills.
Good analytical, administrative and organisational skills.
Ability to communicate at all levels including influencing skills, especially when requiring colleagues to hand over records or to use the systems correctly.

Qualifications and Experience
A Degree in Information Sciences/ Records Management or equivalent.
Five (5) 0 ‘levels including English Language and Mathematics
At least five (5) years working experience in a records environment.
Experience in electronic records environment is an added advantage.
Clean Class four (4) Driver’s License.