VACANCY
CENTRAL SERVICES, AMENITIES AND MAINTENANCE DEPARTMENT
Person Specification
The ability to multitask.
The ability to stand for extended periods of time.
Ability to work after normal working hours.
Excellent organizational and time management skills.
Exceptional customer service skills.
Effective verbal and written communication skills.
Job Purpose
Coordinates Midlands State University (MSU) property management operations by ensuring maximum space utilization of offices, guest houses, and residential properties; conducting physical inspections and verification of properties; facilitating repairs and maintenance of properties; analysing statistical databases and generating monthly/ quarterly performance reports; maintaining a clean and welcoming environment for guests and users.
Qualifications and Experience
A degree in Real Estate Management
At least 2 years post qualification experience in property management
Working experience in a tertiary institution would be an added advantage
Duties and Responsibilities
Participates in the compilation and drafting of Standard Operating Procedures (SOP) and Process Flow Charts, including Terms of Reference and Job Descriptions for staff in the Property Management unit.
Maintains accurate and auditable property records, in both hard and electronic format.
Participates in the development and implementation of annual goals for the MSU rental property portfolio.
Analyses short and long-term lease proposals; negotiates and administers lease agreements, including renewals.
Communicates terms, conditions of tenancy, and ensures that they are adhered to.
Conducts surveys on market rates, develops rental rate structures and implements upon approval by the Space and Office Allocation Committee.
Stewards the MSU brand and customer experience by regularly associating with tenants to ensure their satisfaction with amenities, building operations, leasing and day to day management issues.
Conducts room inventory checks and safety checks on a regular basis to ensure buildings meet health and safety requirements.
Ensures that service providers of water, electricity, and internet are paid on time to avoid service interruptions.
Performs regular inspection of building super-structures; liaises with Maintenance Section for scheduled preventive maintenance, renovations, repairs, and installation of equipment.
Plans and coordinates essential services such as check-ins and checkouts of residents, housekeeping, grounds maintenance and curb appeal, waste management and security of premises.
Maintains the fixed asset register by accurately tracking procurement, usage, depreciation, disposal and replacement of equipment and utensils.
Liaises with the Bursar’s and Procurement Departments on matters of procurement and stock management.
Prepares accurate and auditable statistical records as well as periodic management reports.
Contributing to the success of the Central Services and Amenities Department by performing all other essential duties as assigned.
NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.
Job Summary
More Information
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Job Application Details
APPLICATION DETAILS
Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to: The Deputy Registrar (Human Resource) Midlands State University [email protected] Application documents must be in a single scan pdf format. The closing date for this advert is 22 March 2024. Applicants should clearly state the post being applied for in the subject line. Please note that only shortlisted candidates will be communicated to.
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