Procurement Specialist

Objective:

To ensure achievement of result oriented outcomes in the SIRP Procurement

Output:

Optimal procurement plans, efficient management of procurement procurements and candid contract management.

Reports to:

The Procurement team reports directly to the Programme Coordinator, and is responsible for all procurement under SIRP and for maintaining all procurement documentation in good order

Activities

Specific responsibilities include but are not limited to the following:
a) Installation of appropriate procurement systems and procedures for effective planning and monitoring of procurements under the project.
b) Communicate to all implementing entities and service provider their responsibilities and requirements with respect to procurement in keeping with prevailing government practices which are acceptable to IFAD.

c) Oversee preparation and consolidation of inputs to the Annual Procurement Plan.
d) Oversee the contracting process, including ensuring that Evaluation Committees have people with appropriate expertise.
e) Monitor implementation of contracts: report status and problems to the Programme Coordinator (PC) on a monthly basis; and intervene to address problem upon request by the PC.
f) Maintain all procurement records in a form appropriate for regular auditing. Each procurement package must have its own identifiable procurement file with all the history of documentation from the initiation of the procurement to contract closure.
g) Ensure that goods and services financed have been procured in accordance with the financing agreement and the Zimbabwe Public Procurement Act.

h) Work with the Programme Accountant to ensure that tax exemptions for the procurement of goods for the project are secured at the appropriate time.
i) Prepare quarterly reports of progress with implementation of the Procurement Plan, and regularly inform the Programme Coordinator of problems and make proposals to overcome bottlenecks.
j) Provide any reports needed by the Office of the Director of Procurement (SPB)
k) Carry out any other activities that are assigned by the Programme Coordinator.

Qualifications and Experience

The candidate should have;
a) Bachelor’s Degree in Business Administration, Purchasing and Supply, Logistics and any specific training in procurement.
b) Membership of professional bodies such as the Chartered Institute of Procurement and Supplies (CIPS) is required.
c) A Master’s Degree shall be an added advantage.
d) At least five years of relevant work experience, preferably including experience in procurement in government/donor investment projects or large institutions.
e) Ability to work well in teams and to interact with a wide range of private sector partners and government representatives.
f) Knowledge of work planning and reporting.
g) Excellent quantitative and analytical skills.
h) Computer-literate and well-versed in the use of Excel and Word.

Interested candidates should access the detailed job descriptions on www.moa.gov.zw or request for the job descriptions on email address [email protected]. Applications should include 3 sets of the following; cover letter, curriculum vitae and certified copies of academic and professional qualifications and should clearly state the position being applied for. Applications must be directed to The Human Resources Director, Ministry of Lands, Agriculture and Rural Resettlement, 1 Borrowdale Road, Ngungunyana Building, Private Bag 7701, Causeway, Harare.

NB: Eligible female candidates are encouraged to apply. Only shortlisted qualified applicants being considered for interviews will be contacted. Closing date for applications s 30 September 2018.