Under the guidance of the Procurement and Logistics Manager, the Procurement & Logistics Officer will be responsible for overseeing procurement planning, contracting, customs clearance, warehousing, managing and monitoring of supplies and services in compliance with OPHID policies, donor rules and regulations and other applicable guidelines.
Key Responsibilities
Support the P&L Manager to provide inputs for monthly cash requests, review and analyse actual costs and provide commentary on the budget variance analysis report for overheads, equipment and supplies
Support the P&L Manager in the development, modification, review and deployment of internal electronic Procurement and Logistics Systems (Electronic Log Book, Asset Management, Pastel Evolution Procurement Module)
Supervise the Procurement and Logistics Clerks
Assist the P&L Manager to execute procurement plans through liaising with users on specifications of goods and services to ensure that RFPs will have accurate and complete information.
Prepare procurement packages and submit to the P&L Manager for approval (RFPs, CBAs Minutes)
Convert requisitions to purchase orders in Pastel Evolution for review by the P&L Manage
Supervise the process of following up on tax invoices from suppliers to ensure that GRVs are generated in the system
Review the documents and goods received for completeness and accuracy before P&L clerks prepares GRVs
Prepare the monthly accruals register based on outstanding invoices and services rendered pending payment, and submit to the P&L Manager to ensure the completeness of financial reports
Serve as the secretariat of the OPHID procurement and disposal committee by providing administrative support and offering technical guidance
Perform first line of review of assets registers that are prepared by the P&L clerks for completeness and accuracy
Maintain the insurance records and follow up on claims
Supervise monthly stock takes and assets counts and ensure that assets are properly marked and tagged in compliance with OPHID policies
Person Specification
Degree in procurement and Logistics or Supply Chain Management
CIPS diploma a requirement
A relevant masters’ degree is an added advantage.
At least 3 years working experience in procurement and logistics.
Knowledge of USAID rules and regulations will be an added advantage.
Good interpersonal skills
High degree of professionalism and integrity and ability to demonstrate good judgment, discretion, and confidentiality at all times.
Proficiency in usual desktop software (MS Word, Excel, Outlook)
Job Summary
More Information
- Job Application Details TO APPLY Step 1: Click Here and Complete the Application Form. Step 2: Submit your cv, certificates and application letter via email to: [email protected] clearly indicating the position you are applying for on the subject of the email. OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or age. OPHID does not charge a fee at any stage of the recruitment process (application, technical test, oral interviews, processing, training, or any other fees). While OPHID may from time to time engage external consultants for the facilitation of the recruitment process, only OPHID has the right to offer employment to candidates. No third parties have been authorised to offer employment on behalf of OPHID. NB: Only shortlisted candidates will be responded to. If you do not receive any communication within a month from the date of closing, consider your application as unsuccessful.