PERSONAL ASSISTANT TO THE VICE CHANCELLOR – Zimbabwe Ezekiel Guti University 95 views

Zimbabwe Ezekiel Guti University (ZEGU) is inviting suitably qualified personnel to fill in the following post:

Duties and Responsibilities

• Organising and coordinating meetings for the Vice Chancellor;
• Managing the Vice Chancellor ‘s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documents and correspondences;
• Maintaining a record of any operational queries or complaints received from external parties with action taken;
• Serve as the point person for external institutions and individuals who need to contact the Vice Chancellor.
• Co-ordinate, organise and hosting high profile events and visits, and assist in preparing venues as required.
• Monitoring, tracking and follow up on the progress of a wide range of programmes, initiatives, and activities, documents, projects and tasks.
• Ensuring attention to time-sensitive issues and longer-term initiatives for the Vice Chancellor and keeping the Vice Chancellor apprised of status and developments of such activities
• Reading, monitoring and responding to the Vice Chancellor’s email;
• Answering calls and handling queries;
• Booking meetings and organising travelling arrangements;
• Writing minutes and typing documents;
• Sourcing and ordering stationery and office equipment; and.
• Any other duties as assigned from time to time.

Qualifications and Experience

• A qualification in Secretarial Studies
• A Bachelor of Science Degree in Business Administration/Office Management/Marketing/Public Relations
• A Master’s Degree in Business Administration/Office Management/Marketing/Public Relations
• At least three years progressive experience in administrative/office management.
• Knowledge of higher education structures, university processes and regulations.