Personal Assistant to the Registrar (1 Post) -MUAST

Job Summary

Applications are invited from suitably qualified and experienced persons to fill the following posts that have arisen in the University: Personal Assistant to the Registrar (1 Post)

Duties And Responsibilities

▪ Management of the Registrar’s diary, scheduling appointments and meetings
▪ Collating relevant papers and documents in preparation for scheduled briefings and meetings
▪ Liaising with Heads of Departments/Sections including high-level external stakeholders and professionals
▪ Maintenance of office systems including information management
▪ Producing quality reports, presentations, letters and memoranda
▪ Management of a systematic manual and electronic filing system
▪ Acting as first point of contact in the Registrar’s Office and managing communication including highly confidential material

▪ Management of mail, ensuring that all official correspondence is screened and directed to relevant Offices for actioning
▪ Handling telephone calls, attending to enquiries and queries and receiving visitors
▪ Assisting in the organisation of major University events and
▪ Any other related duties as assigned by the Registrar.

Qualifications And Experience

Applicants must have at least a National Diploma in Secretarial Studies/Office Management or equivalent; typing 50wpm and 80 wpm shorthand; and at least 5 Ordinary Level passes including English Language. Possession of a relevant first degree is an added advantage.
Applicants should have at least five (5) years post-qualification experience, preferably in a University setting.

Proficiency in IT applications such as Word, Excel, Publisher and PowerPoint is a requirement.
Applicants should be of high integrity and have excellent written and oral communication skills.