Personal Assistant – MSU 254 views



Personal Assistant

QUALIFICATIONS

• 5 ‘o’ Levels including English Language
• Higher National Diploma in Secretarial Studies or equivalent
• At least 5 years working experience as a Secretary
• Proficiency in MS Word, MS Excel, Power Point

JOB REQUIREMENTS AND ATTRIBUTES

• Mature person with excellent public relations, communication and interpersonal skills.
• High level of honesty and integrity
• Self-motivated person who should be able to work with minimum supervision
• Excellent organisational skills
• Ability to pay attention to detail as well as multi-task

DUTIES AND RESPONSIBILITIES

Reporting to the Pro Vice Chancellor for Research and Academic Affairs the incumbent will among other things be responsible for the following:

• Providing secretarial support and services to the Office of the Pro Vice Chancellor for Research and Academic Affairs;
• Harmonizing diaries and scheduling appointments;
• Making travel and accommodation arrangements, nationally, regionally and internationally;
• Handling all incoming and outgoing telephone calls in a professional manner;
• Receiving and screening visitors
• Creating and maintaining a high level physical and electronic record management system
• Responsible for ordering adequate supplies of stationery and other office consumables;
• Preparation for meetings with external stakeholders as well as liaising with Committee Secretaries with regards to University committee meetings
• Dealing with incoming and outgoing mail whilst maintaining high standards of confidentiality;
• Any other duties as assigned from time to time.

Six copies of applications giving full personal particulars including full names, place and date of birth, qualifications, experience, contact telephone number and names and email addresses of three referees should be addressed to:

The Deputy Registrar
Human Resources
Midlands State University
P. Bag 9055
GWERU

The closing date for receipt of applications is Thursday 10 January 2019

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