Personal Assistant

Personal Assistant

Job Specifications

• Dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences

 

• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients

 

• Collating and filing expenses
• Stenography
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, (completing some corporate governance reporting to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

 

Qualifications

• Diploma in Secretarial Studies. Knowledge in ICTs, Research, Event Management

Experience

• 2+ years

 

Skills

• Discretion and trustworthiness
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomatic
• Communication skills
• knowledge of standard software packages

 

Ability

Ability to maintain quality, safety and control standards, work in a multi-cultural environment, work under pressure, work with minimum supervision, work in a team, ability to learn company-specific software if required

N.B. Position to be filled immediately

Application Letter and CV to be sent to: [email protected]