Cluster Agricultural Development Services (CADS) is a local NGO which works with smallholder farmer organizations in Zimbabwe to address key socio-economic and organizational capacity challenges that impair their productivity and sustainable livelihoods.

Office Assistant

Job ID (OFFASSIST-2018)

Summary

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

Main Job Tasks and Responsibilities

• answer phones and transfer to the appropriate staff member
• take and distribute accurate messages
• greet public and clients and direct them to the correct staff member
• coordinate messenger and courier service
• receive, sort and distribute incoming mail
• monitor incoming emails and answer or forward as required
• prepare outgoing mail for distribution
• fax, scan and copy documents
• maintain office filing and storage systems
• update and maintain databases such as mailing lists, contact lists and client information

• retrieve information when requested
• update and maintain internal staff contact lists
• co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
• type documents, reports and correspondence
• organize travel arrangements for staff
• co-ordinate and organize appointments and meetings
• assist with event planning and implementation
• monitor and maintain office supplies
• ensure office equipment is properly maintained and serviced
• perform work related errands as requested such as going to the post office and bank
• keep office area clean and tidy

Requirements:

• Certificate in Accounting and Book keeping or equivalent
• business college training an advantage
• previous office experience may be requested but this can also be entry level position
• competent computer skills including MS Office
• internet skills including use of e-mails, group messaging and data collection and capturing
• numeracy and literacy skills

Key Competencies
• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork
• Must have a valid Zimbabwean driver’s license.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

To apply send copies of updated Resume with three traceable references and motivational letter to [email protected] stating the job id in the subject.