ICT Assistant- Database Creation

Background

Under the guidance and direct supervision of the Security Advisor, the intern is expected to assist the UNDSS office in a number of tasks as well as to perform a variety of internet research functions.

Duties and Responsibilities

Assists the UNDSS office in the following tasks:
• Creating an advanced database of staff and dependents information on MS Excel using conditional formatting and functional formulae;
• Synchronizing staff and dependents database to UNDSS software;
• Creating a system/software for Archiving UNDSS folders & documents;
• Building a database of incidents;
• Performs a variety of Internet research functions and uses word processing, spreadsheet and presentation software;
• Google mapping of staff and incidents as per required
• Assumes any other UNDSS tasks assigned by the UN Security Advisor.

Competencies

Core Competencies:
• Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity.
Functional Competencies:
Planning and Organizing:
• Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with very good outcomes;
• Ability to work under pressure.
Creativity:
• Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas.
Teamwork:
• Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Communication:
• Proven and sustained communication (verbal and written) skills.

Required Skills and Experience

Education
• Enrolled in a degree programme (Bachelor or Masters)in computer sciences/engineering however consideration will be made to those with information systems or information technology degrees or any other related qualifications.
• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
• Have graduated with a university degree and, if selected, must start the internship within one-year of graduation.
Language Requirements:
• Fluency in English

Conditions:
Internships within the UN system are unpaid and subject to conditions the applicant must get familiar with prior to signing his/her internship agreement; The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc. UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months; UNDP accepts no responsibility for costs arising from accidents, illness or death during the internship; Interns are not staff members and may not represent UNDP in any official capacity;

Candidates selected for interview must submit the following documents prior to the interview:
• Interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance;
• The purpose of the internship is not to lead to further employment with UNDP but to complement an intern’s studies; therefore, there should be no expectation of employment at the end of an internship;
• Brief Cover Letter (in English) stating interest in and qualifications for the post and your availability;
• Current and complete CV in English.
• Official letter from the University confirming enrolment in a degree programme;
A written test may be conducted as part of the interview process