Finance Assistant

The HALO Trust is the world’s oldest and largest humanitarian mine action NGO. In Zimbabwe we have been operational since 2013, working in Mashonaland Central Province to clear and destroy all landmines and explosive remnants of war remaining from the conflict. Our work enables rural families to live, farm and go to school in safety.

Responsibilities

The Finance Assistant is based in HALO’s Harare country headquarters reporting directly to the Finance Manager. The primary role of the finance assistant is to manage the daily purchasing and financial aspects of the programme operations. They are responsible for ensuring that all expenditure is carried out in line with HALO’s policies and regulations, and to ensure that all purchases are made with the best value for money obtained. Specific duties include:

• Process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, etc.
• Perform routine calculations to produce analyses and reports as requested by the Programme manager
• Help oversee and manage different donor accounts
• Create, send, and follow up on invoices
• Review and adhere to department budgets
• Collect and enter data for various financial spreadsheets.
• Bank reconciliations and salaries reconciliations
• Review and audit financial statements and reports, ensure all calculations and data entries are correct
• Reconcile any discrepancies or errors identified by conversing with employees and/or clients.
• Knowledge of P.AY.E and NSSA returns
• Report any troubling discoveries or suspicion of wrongdoing to the proper authorities
• Assist in creating financial reports on a regular basis
• Adhere to the organisation’s financial policies and procedures
• Suggest changes or improvements to increase accuracy, efficiency, and cost reductions.

All staff are expected to:

• Work within the framework of HALO’s core values and standards.
• Undertake the role in a manner appropriate to  the  cultural context and within the local legal framework
• Demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

Requirements

• Fluent spoken and written English
• Educated to at least bachelor degree level in a finance or related field.
• Strong numeracy and IT skills essential, and proficient in the use of Microsoft Excel and the Microsoft Office suite
• Effective communication skills
• A self‐starter able to organise and manage their own time
• An attention to detail