Finance and Administration Assistant x3 – World Vision

Finance and Administration Assistant X 3 (Gokwe North, Nkayi, Buhera)

Purpose of the Position: To provide wide range of administrative support services, develop and maintain efficient office systems and procedures.

Major Accountabilities/Responsibilities:

1. Responsible for procurement/requisition of stationery and other office material.
2. Maintain the departmental and the District Coordinator’s files, ensuring the confidentiality and security of documents.
3. Provide typing, photocopying, filling and other secretarial support needs for the department.
4. Prepare general hands’ Labor Distribution Reports and Attendance Registers on a monthly basis.

5. Accounting for petty cash.
6. Receive and screen telephone calls for the staff, ensuring that messages are passed on to the correct staff.
7. Stationery inventory control for the department.
8. Organize for department’s meetings and taking minutes for staff meetings.
9. Asset administration.
10. Assist in the logistics needs of all staff pertaining to all travel.

Knowledge and Skills:

1. Diploma in Accounting, Finance and or Secretarial
2. Good typing skills and speed.
3. Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software, Lotus Notes.
4. Knowledge of database management.