| Deadline: 10 August 2018Location: Zvishavane Job Description
The Finance & Administration Officer under the guidance of the Management Team (MT) has the responsibility for the following key areas: Assist in the delivery of financial management functions, maintaining financial administrative systems, and keeping adequate, complete and accessible records, provide administrative support to the organization, assist in managing grants, contracts, and compliance; reviewing budgets and ensuring appropriate systems and support mechanisms are in place to track, analyze and report on results. Essential Character Traits
Commitment to accuracy and attention to details, respectful, flexible and trustworthy, self-motivated, result-oriented and an individual with high integrity and accountability Responsibilities and Duties Project Financial Management
Analyse expenses and present financial reports on a monthly basis to the management team; Record transactions; Ensure authenticity of receipts; In conjunction with Project team undertake a monthly analysis of variance and activities and present to the management team; Assist the management team and project staff in monthly explanations of variances in line with approved budgets; Review project and staff payment requests to ensure sound financial management and adherence to finance policies and procedures; Monitor the project petty cash in line with cash management controls. Monitoring of Project Budgets
Monthly and quarterly monitoring of expenditure rates against donor project budgets to ensure efficient and effective management of all financial activities as planned in project forecast; Undertake at least weekly budget reviews, variance analysis and provide the management team with donor files for audit on a weekly basis; Support the organisation in Fundraising particularly on the formulation of budgets. Administration Support
Monitor the tracking of staff time on time-sheets to ensure accuracy; Maintain material stocks and associated records; In cases of suppliers, ensure that the relevant procurement processes are adhered to at all times; Adhere to the payment of statutory obligations for the organisation; Administer salaries/payroll; Support the HR functions particularly those related to staff remuneration May perform other job-related duties as assigned by the Management Team Minimum Qualifications and Experience
Possess any of the following Bachelor’s Degree in Accounting, Finance, Business Administration, Higher National Diploma in Accountancy, Professional qualifications such as CIS, ACCA, CIMA; Working knowledge of Pastel Accounting and spreadsheets (Excel); At least 3 years’ experience in managing finance and administration in a local non-governmental sector and familiarity with major donor regulations and administrative procedures. How to apply
Kindly send your motivation letter and curriculum vitae to [email protected] Kindly write Finance and Administration Officer in the subject line of your email. | 
