VICE-CHANCELLOR’S OFFICE

Executive Assistant to the Vice-Chancellor (1 Post)

 

Qualifications

• A Bachelor’s Degree in Office Management, Administration, Human Resource or equivalent.
  Five (5) Ordinary Level Passes including English Language and Mathematics.
  A Higher National Diploma in Office Management is a requirement.
  A Masters’ Degree in a relevant field will be an added advantage.

Experience and Qualities

• A minimum of three (3) years post qualification experience in a similar position preferably in a University setting.
  Advanced computer skills including Microsoft Word, Excel, Power Point and Publisher.
  Able to work under pressure with minimum supervision.
  Excellent interpersonal and communication skills.
  Good organisational skills, be able to plan, manage and co-ordinate the Vice- Chancellor’s diary.
  Ability to handle confidential matters.
  Reliability, loyalty and dedication are essential qualities.
  Excellent attention to detail, including proof reading skills and the ability to maintain a high level of accuracy.
  Be of mature disposition.

Duties and Responsibilities

• Acts as first point of contact for the Vice Chancellor’s Office and manages communication, including highly confidential information.
  Produces quality reports, presentations, letters and memoranda.
  Manages the Vice Chancellor’s itinerary.
  Collates relevant papers and documents in preparation for scheduled briefings and meetings.
  Manages mail by ensuring that all official correspondence is screened and directed to relevant offices for actioning.
  Assists in the organisation of major University events.
  Carries out any other duties as assigned.
  Collates relevant papers and documents in preparation for scheduled briefings and meetings.
  Manages mail by ensuring that all official correspondence is screened and directed to relevant offices for actioning.
  Assists in the organisation of major University events.
  Carries out any other duties as assigned.