District Logistics Officer – Organization of Rural Associations for Progress (ORAP)

Duties include

• Receiving and consolidating requirements from distribution and commodity movement plans and drawing up loading plans, from warehouses and stores;
• Communicating with secondary transporters and partners on all loading requirements, vehicle routes and delivery dates;
• Supervising the loading of trucks and ensuring smooth delivery to delivery points;
• Maintaining a status record of all commodity movements and loads/truck position all the time;
• Maintaining and updating transporters’ database;
• Conducting transporters’ evaluation;
• Producing a loading plan on a month basis;
• Producing weekly, monthly, and annual logistics status reports for submission to the Transport and Logistics Manager;
• Handling all transporters’ queries pertaining to invoices and payments;
• Participating in the adjudication process for the selection of secondary transporters when need arises;
• Ensuring that accurate and complete operations, reporting and internal control systems are functioning and that all relevant records are maintained in an orderly manner;
• Monitoring performance of the Warehouse Clerk, Commodity Distribution Assistants and Loaders;
• Ensuring adequate storage procedures are in place;
• Ensuring proper stacking of commodities;
• Ensuring commodities are protected from elements such as rain, humidity or heat, rodents etc;
• Ensuring controlled access to the warehouse
• Ensuring generators are serviced and well maintained;
• Producing a monthly motorbike status report;
• Conducting monthly commodity distribution monitoring.

Attributes

• Excellent oral and written communication skills, with an ability to write good reports, clearly and meet a deadline;
• Proven work experience as a warehouse supervisor;
• Highly effective supervisory skills and techniques;
• Knowledge of warehouse software packages and MS Office, Excel, PowerPoint proficiency;
• Ability to input, retrieve and analyse data;
• Hands-on commitment to getting the job done;
• Excellent communication and interpersonal skills.

Qualifications and Experience

• Degree in Purchasing, CIPS qualification, Higher National Diploma in Purchasing and Supply, or equivalent;
• 2 years experience in warehouse management in an NGO setup;
• Demonstrated ability working with teams.