Assistant Accountant Debtors And Examiner Payments – Zimsec 221 views

JOB SUMMARY

 

To ensure that all Centre Schools pay their examination Fees on time.
Analyse and approve information collected by clerks on examiners’ payments and approve payments and send claims for payment generation so as to ensure that payments made to examiners are correct

 

KEY PERFORMANCE AREAS

 

Reconciliation and Liaising with Centres

 

Reconciliation of Donor Fees
Follow ups on Outstanding examination Fees
Informing All centres through Circulars how much they ought to pay
Informing Private centres how much they should pay annually in terms of Registration
Liaise with Social Welfare

Verifications of Payments

Verify Candidate Registration System(CRS) whether the fees Tally with what is written on the circular
Ensure that Examination Fees being paid by Centres are posted to the correct centres
Verification of the Pay sheet of Examiners when there are exams
Verification of the Candidates Entries
Fees Reconciliation
Reverification of Schools who have overpaid the Council

Generation of Reports

 

Preparation of Age Analysis Report for Debtors and Creditors for schools
Monthly Income and Expenditure Reports-For the Finance Director
Remittances

Payment of Vat-For all the goods and services sold by the Council
Preparation of Financial Statements

Prepare bank reconciliation reports so that the figures at the bank ascertain the actual transactions for accountability
Assist in preparation of budgets so as to give a forecast on how much examiners should be paid
Assist in preparation of budgets so as to give a forecast on how much examiners should be paid
Participate in the preparation of the final accounts in order for the financial performance of the organisation to be assessed
Policy and System development

Develop accounting system that would ensure efficiency and reduction of manual labour and thus increase productivity
Assist in development of the general finance system in order for the department to continue to operate efficiently

Processing payment for examiners

Process and approve T & S claim forms so as to determine the exact amount to be given to avoid shortfalls
Payment of examiners through payroll system (i.e. paying examiner through paynet banking system)
Cash payments of examiners at centralized venues
Processing of marking fees
Payment of exam setters
Payment of exam trainers

Capturing of payments

Capture payments according to expenses
Reconciliation of payments
Processing of advance payments
Assist in other departments like Receipting to reduce workload
Filing of documents

File documents in order for easy reference and retrieval of information when needed for final accounts or auditing
File cancelled claim forms, travel allowance forms in order to maintain a record

EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS

 

5 ‘O’ Levels including English and Accounts
2 ‘A’ level passes in commercial subjects
Degree in Accounting, ZAAT and CIS and added advantage
Minimum 5 years working experience.
Working Knowledge of Microsoft Office Excel and Word and accounting packages like Sun system and Pastel a must.
Good communication skills.

 

REQUIRED COMPETENCIES AND ATTRIBUTES

Good analytical skills and solution-focused person
Ability to work well in a team
Emotionally intelligent
A proven and traceable success record.
Experience in working with private and sensitive information.
Strong computer skills and ability to use necessary databases software such as Sun system and Pastel, MS Access, MS Excel.
Excellent multi-tasking skills and task management
Values Quality and Efficiency.